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End of the Year Application Policy updates

07 Jan

End of the Year Application Policy updates

Author: Michael Scroggins

Acceptable Application Forms

The SAR embraces and has approved four membership application forms:  MS/Word version; PDF version; SARApAid by Cox Software; and My Applications, the online application system.

The current updated version of each of these four forms is available from the SAR website.

Revised versions of the four forms have been acceptable since they were first approved by the Trustees in March 2017 but outdated versions of these forms, in particular the MS Word, the PDF, and the SARApAid forms, continue to be received at Headquarters.

Now, the Trustees have set an effective date after which outdated versions of the forms cannot be used.  At the 2018 NSSAR Fall Leadership Meeting, the Trustees approved October 31, 2018, as the effective date for use of only the current versions of these application forms.  

The new application forms have several important changes:  removal of the spaces for listing of the applicant's children, a revision to the applicant's signed certification, and addition of a space for signature of the Genealogist General.

The current version date for each form type is:

MS Word version:   "adopted Feb 2017 SAR Application Form 2017" found on the bottom of the application form.

PDF version:   "Adopted - Feb 2017" found on the bottom of the application form.

SARAppAid by Cox Software:   "AppAid Ver. 5.03. Feb 21 2018" found on the bottom of the application form.

My Applications (the online application system):  This format does not have a revision date but any application printed after May 7, 2018, will automatically contain the required changes.

Only application forms with these, or more recent, revision dates will be accepted as of October 31, 2018.  While leeway is certainly due those whose applications were in process at the time we reached the deadline, we need this deadline to be respected, and we request those who assist with the application process - sponsors, genealogists, registrars, secretaries, and others - to assist our applicants in using the right application form and in avoiding the disappointment of having their form returned because of use of the wrong form.

DAR Record Copies

Policy 3.5003 has been revised.  Chapter DAR record copies are no longer acceptable as supporting evidence. Only official NSDAR record copies are acceptable in compliance with DAR policies regarding the use of their proprietary records.  

Chapter copies are identifiable by the footer in small print at the bottom of each page.



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