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NSSAR Forms and Publications

The Following page lists the various Forms and Publications that the NSSAR uses. By using the drop down list to the left, you can select the type of form that you are looking for.

If you are looking to report a Compatriots death, you can use the Compatriot Death Report Form.

If you are looking to report a change in State of Chapter level officers, you can use the Officer change report Form.

Title Form Form Description Last updatesort icon
Gold Good Citizenship Award Application

This is the form that needs to be filled out for Nomination for the Gold Good Citizenship Award

Sunday, 14 June 2015 - 9:41am
Committee's Report Form

Used for National or State Society Committees to report their activities to the Trustees, Annual Congress Delegates or State Officers. This is a version that can be used with Microsoft Word. There is also a pdf version.

Wednesday, 29 July 2015 - 3:35pm
Conflict of Interest Form

The National Society of the Sons of the American Revolution (known hereafter as NSSAR) is a not for profit, tax-exempt organization. Maintenance of its tax-exempt status is important for both continued financial stability, public and member support. Therefore, the Internal Revenue Service, as well as other regulatory agencies, tax officials and other stakeholders view the policy and operations of the SAR as a public trust, which is subject to scrutiny by and accountable to such authorities as well as its constituents.

Friday, 14 August 2015 - 1:13pm
NSSAR Genealogical Policies


The Genealogy Committee of the NSSAR is responsible for forming the genealogy policies of the organization. Policies are formed by official action of the Committee during its meetings. A policy is becomes effective upon adoption and remains in effect until the policy has been completed or rescinded.
The Genealogy Committee works closely with the Genealogist General and the NSSAR Genealogy Staff in the administration of the policies.
This on-line document is updated each time policy changes are adopted by the Committee so users are encouraged to download updated copies frequently.
Tuesday, 6 October 2015 - 11:00pm
National Reconciliation Template

This form is to be used by States. In addition to providing a standardized format for reporting all the changes in membership year over year, the new Reconciliation Form also calculates the amount of dues that the society owes to the National Office. In future years, the form can be updated to include any changes in dues or membership categories. There are instructions and a Chapter format as well. (Both Can be found in the forms section)

The 2015 template has been tested by a number of state society secretaries across the nation to find any formula errors and to identify potential issues.  The template that is now available is the result of this testing.  The version of the template that you should be using has the following time / date stamp on the Cover Sheet:  “Last Updated: 20 May 2013 – 800 hours MCA”.

The major change for this year is that all positive additions to the society are entered on a single page.  Also, Memorial memberships can now be correctly entered as both an addition and subtraction. 

Please note that if you have been keeping track of the 2015 membership on the previous form that data does not need to be entered over again.  If desired, that data should be COPIED & PASTED into the new template.  DO NOT CUT & PASTE as that will corrupt the embedded formulas in the spread sheet. 

As always, if there are any issues, please contact the National Office and they will forward all questions and issues to the appropriate volunteers for follow up. 

Tuesday, 13 October 2015 - 10:43am
Military Service Reporting Form

A form for reporting a Compatriots Military Service

Monday, 2 November 2015 - 11:53am
NSSAR Form 0921: Member Transmittal Form

(Form 0921, last revised July 2014) State Secretaries and others use this form to accompany materials dealing with member status. This file has fully active form fields. You will need Adobe Acrobat 6.0 or higher.  Note: Once filled in please print this form on canary yellow paper so it is less likely to get lost in the documentation that accompanies the application.

Wednesday, 4 November 2015 - 2:13pm
Friends of the Library Application

Membership dues in the FOL are $25. A distinctive FOL lapel pin is given for new or renewing members since October 1, 2014 and may be picked up at the Library or at NSSAR meetings. The goals of the Friends of the SAR Library are to:

  • To raise funds for the enhancement of library services. There are many important items that are not included in the general SAR budget for the Library. The FOL helps to provide funding for these extra services or needed software and equipment.
  • To encourage gifts, memorials, and endowments for the benefit of library services. The Friends encourage donations of books and other materials, as well as these larger financial contributions for the purchase of special materials or building, operation and maintenance needs.
  • To assist the Library in publicizing knowledge of its collections and services and informing members and the public about library related programs.
Wednesday, 16 December 2015 - 3:26pm
Eagle Scout Award Four-Generation Ancestor Chart

This is the Four-Generation Ancestor Chart form that is required for the Eagle Scout Award program.


Tuesday, 29 December 2015 - 10:35am
Eagle Scout Award Application Form

Application for the Eagle Scout Award Program. Be sure to also download and complete the required Four-Generation Ancestor Chart.

Tuesday, 29 December 2015 - 10:37am
Admiral William R. Furlong Memorial Award

This award is presented annually at the SAR Congress to the state societies that have fulfilled the qualifications during the previous year.

To qualify each state society and the majority of its chapters must present, during the previous year, at least one NSSAR Flag Certificate to a person or organization who qualifies.

State societies are to advise the chairman of the Flag Committee of their qualifications by April 15 each year. Societies that qualify will be selected and their names sent to the President General for awarding.

The first year, a certificate and streamer will be awarded to the state society. The streamer is thirty-six (36) inches in length and one and one-half (1 1/2 ) inches wide with parallel red, white and blue stripes of equal width with a grommet at the top. Each succeeding year that a society qualifies, it will receive a certificate and a white star one (1) inch in diameter to be placed at the top of the streamer.

Monday, 4 January 2016 - 10:31am
NSSAR Color Guard Handbook

The purpose of this handbook is to provide general information about Color Guards, and especially for the Color Guard of the National Society, Sons of the American Revolution. Much of the information in this handbook was published in various issues of The SAR Guardsman magazine, beginning in the year 2000. Some material has been obtained from the NSSAR Handbook, the NSSAR History, Volume III (1983-2000). Some material has been borrowed from Color Guard handbooks prepared by various SAR state societies and chapters across the country.


The NSSAR Color Guard Committee is pleased to announce that the updated version of The NSSAR Color Guard Handbook.  The handbook has been updated with information regarding the new Von Steuben Medal for Sustained Achievement and the Molly Pitcher Medal for service to the Color Guard by ladies. 

Monday, 4 January 2016 - 12:16pm
Patriot Grave Reporting Form

You can use this form to report the location of a patriot's grave.


Thursday, 7 January 2016 - 2:31pm
Lawrence Award Chapter and State Instructions

Form to be used by state and chapters for the Lawrence Award.

Friday, 29 January 2016 - 11:05am
General William C. Westmoreland Award

This is the form / score sheet used for entering the General William C. Westmoreland award

Monday, 8 February 2016 - 10:44am
USS Stark Memorial Award Guidelines And Entry Form

This is the form and guidelines for the USS Stark Memorial Award.

Tuesday, 9 February 2016 - 2:36pm
Application Preparation Manual


One of the primary objectives of SAR in general, and of its State and Chapter Registrars in particular, is growing its numbers.  Key factors in that process are the preparation, review, and approval of membership applications.  The intent of this Manual is to help Registrars understand their responsibilities as Registrar and understand the elements of a successful application by discussing in general terms policies adopted by the NSSAR Genealogy Committee, and by providing examples both of best practices and common pitfalls.  For detailed text of current policies, see the Genealogy Committee Policies Manual.  
Tuesday, 15 March 2016 - 9:14am

This is the form that should be used to enter either a State of Chapter Website for the Robert B. Vance Website Award. This Award is given annually to the best Website.

Sunday, 20 March 2016 - 10:53pm
"America's Heritage: An Adventure in Liberty" Program Request

     This page will now redirect visitors interested in SAR Outreach Education material to the updated Media Library and respective request pages.

Tuesday, 22 March 2016 - 10:47am



This form is used to request that SAR headquarters staff do the following:

  • Revolutionary War Ancestor Search Only: You will receive the latest application filed on this ancestor.

​Please complete the form and mail it to the address provided on the form.


Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.


If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here


You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Monday, 28 March 2016 - 10:26am

Updated 3 Feb 2016

This is the combined form for both the President General's Cup and the Americanism Award. The Form includes the score sheet as well as directions about the contest. Any questions should be directed to the Americanism Committee.  This is a new version of the form that was re-worked by the americanism committee.

You can find a powerpoint show on how to use the form here.

The National SAR Americanism Committee is pleased to announce that the 2016 Americanism Contest Score Sheet is now available for downloading and usage. The Committee recommends that all chapters and state societies begin recording their activities as soon as possible and to continuously update their data entry throughout the year. This will make the record keeping much easier and less time consuming after December 31, 2016 when you will be completing the entry for submission.
Please note that the 2016 form has the following at the bottom of the Cover Sheet: Last Revised: 25 January 2016 – 800 hours MCA. This is the most current version of the 2016 form.

The 2015 Americanism Scoresheet can be found by clicking on the following link: 2015 Americanism Scoresheet

Friday, 15 April 2016 - 10:07am
Public Service Heroism Report

Please fill out this form if your State or Chapter has presented the Law Enforcement Commendation, Fire Saftey Commendation, EMS Commendation, or Heroism Award.


This form is can be filled out online as a webform here.  No postage needed.


Friday, 20 May 2016 - 4:04pm