BYLAW NUMBER NINE: THE CHAPLAIN.
The Chaplain shall open and close all meetings of the membership and the Board with appropriate, brief ceremonies. An ordained cleric is preferred in the office of Chaplain. A lay member may be elected to the office if a clerical member is unavailable.
BYLAW NUMBER TEN: THE BOARD OF MANAGERS.
Section 1: The Board of Managers is the principal legislative body acting for and on behalf of the membership in overseeing the officers in discharge of their executive duties under the ORSSAR Constitution and these Bylaws.
Section 2: The Board shall consist of those officers specified in Section 2 of Article IV in the ORSSAR Constitution. The Board shall have the responsibilities and powers set forth in subsequent sections of this Bylaw.
Section 3: The Board shall meet in October and April and at such other places and times, as the President deems necessary. Seven members of the Board shall constitute a quorum at all meetings of the Board.
Section 4: The Board may ask any elected officer to resign, or it may declare the position vacant under any of the circumstances described in Subsections “a” through “d” of this Section. When any of the described circumstances are found by the Board to exist, the minutes of the Board meeting must show that action was taken by the Board within a thirty day period immediately following the discovery of such condition. A copy of the action of the Board shall be sent by mail to the officer so relieved of duty. The circumstances for action under this Section are:
a) If the officer submits his written resignation.
b) If the officer fails to respond to a request to fulfill the duties of his office, having failed to discharge such duties.
c) If the officer misses three or more consecutive, announced meetings without filing a written excuse for each absence.
d) If the officer commits an act of malfeasance.
Section 5: See Section 2 of Article IV of the ORSSAR Constitution regarding the Board’s powers to fill vacant offices of the ORSSAR.
Section 6: The Board shall have power to suspend or expel any member of the ORSSAR for sufficient cause by a vote of two-thirds of all members of the Board present and voting, provided that two weeks notice of the proposed action shall have been given to such member. A member so suspended or expelled shall have the right of appeal to a meeting of the membership from the action of the Board.
Section 7: The Board shall cause an audit to be made of the “President General’s State Society and Chapter Activities Competition Award” report (Exhibit B hereto) submitted each year by each chapter as Appendix B to its “Chapter Annual Report.”
a) A handicapping system shall be employed to partially offset advantages and disadvantages of size between large and small chapters. Calculation of weighted chapter scores shall be calculated by multiplying the raw score of each chapter by the decimal equivalent of the complement to the chapter’s percentage of ORSSAR membership.
b) The chapter with the highest weighted score in its “President General’s State Society and Chapter Activities Competition Award” shall be honored as the “ORSSAR Chapter of the Year.” The chapter so honored will be presented with an appropriate inscribed, rotating trophy to be displayed by that chapter during the ensuing year.
c) The Board shall determine trophy designs and inscriptions.
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