BYLAW NUMBER SEVEN: THE TREASURER.
Section 1: The Treasurer shall keep and maintain, or cause to be kept and maintained, using standard acceptable accounting methods, adequate books and records of accounts of the properties and business transactions of the ORSSAR, including, but not limited to, accounts of Assets, Liabilities, Receipts, Disbursements, Gains, Losses, and Members’ Equity. The Treasurer’s Books of Accounts shall at all reasonable times be open to inspection by the Board. The Treasurer shall present to the Board each quarter a Balance Sheet and Income and Expense Statement reflecting the financial activities of the previous quarter.
Section 2: The Treasurer shall collect all fees and dues and have custody of all funds of the ORSSAR as herein provided.
a) All funds shall be deposited in the name of the ORSSAR in such accounts and depositories as shall be designated by the Board.
b) Disbursements shall be made by checks drawn by the Treasurer on the aforesaid accounts in accordance with limits stated in other sections of this Bylaw. The President shall also be authorized to draw checks on the account whenever the Treasurer is, for some reason, unavailable or otherwise unable to exercise the authorities of his office.
c ) The aforesaid accounts of the ORSSAR shall be audited and a report of audit made at each annual meeting of the ORSSAR.
Section 3: The Treasurer is authorized to draw checks in an amount not to exceed $100.00 to reimburse members for expenses incurred by them for projects previously budgeted, and in any amount specifically authorized by the Board. The original invoice and a REQUEST FOR PAYMENT VOUCHER (Exhibit “F” hereto) submitted by the member certifying that the expenditure was necessary and authorized by budget or other Board action will be sufficient authority to draw the check. In the event the Treasurer questions his authority to draw the check, the matter will be expeditiously referred to the President for formal certification.
Section 4: The Treasurer is authorized to draw checks from funds in the ORSSAR checking account for routine disbursements to the NSSAR for:
a) Dues and fees owed the NSSAR by ORSSAR members or prospective members whose funds have been received or checks cleared;
b) SAR medals, awards, pins, forms and other SAR supplies to restock such items to a level prescribed by the Board, and;
c) Expenses as may be directly imposed by the NSSAR and payable before the next regularly scheduled meeting of the Board.
BYLAW NUMBER EIGHT: THE REGISTRAR.
Section 1: The Registrar shall have the custody and care of all past and current membership, historical, genealogical, and biographical records of the ORSSAR; taking special pains to preserve and protect them from damage or loss from water, fire or theft.
Section 2: The Registrar shall make the ORSSAR “Annual Report” (Exhibit “E” hereto) and such other returns to the NSSAR as prescribed by the Constitution and Bylaws of the NSSAR. He shall also correspond with the NSSAR concerning, but not limited to, all membership, genealogical, and biographical matters; keeping reproducible file copies of all such reports and correspondence.
Section 3: Each application for membership in the NSSAR originated through the ORSSAR shall be reviewed by the Registrar. After review and approval under provisions of Section 4 of Bylaw One above, he shall sign the application, have the Treasurer draw a check to cover the NSSAR application fee and dues, and transmit the application and check to the NSSAR under the approved NSSAR transmittal form (available at no charge from the NSSAR Registrar, or on the NSSAR website).
Section 4: Archival correspondence, membership,
genealogical and biographical files of the ORSSAR having historical
significance may be added to the Oregon Historical Society collection of ORSSAR
memorabilia at
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