BYLAW NUMBER ELEVEN: MEETINGS.
Section 1: The annual meeting of the membership shall take place in conjunction with the October Board of Managers meeting at a time and place set by the Board. The officers of the ORSSAR for the coming year shall be elected and installed at the annual meeting. The Board of Managers shall also meet in April, at a time and place set by the Board.
Section 2: Special meetings of the membership may be held at the request of any twelve members of the ORSSAR or by call of the Board. Regular meetings of the chapters are encouraged.
Section 3: No fewer than twelve members, including a majority of the Board, shall constitute a quorum for the transaction of business at all meetings of the ORSSAR membership. However, a lesser number may adjourn any meeting not having a quorum.
Section 4: These Bylaws and the current edition of Robert’s Rules of Order shall govern at all meetings of the membership.
Section 5: The following order of business shall prevail at all annual and general membership meetings of this Society:
a) Call to order.
b) Invocation by the Chaplain.
c) Post the Colors.*
d) Pledge of Allegiance to the Flag
of the
e) SAR opening pledge.
f) Introductions and opening remarks by presiding officer.
g) Roll call of officers and committee chairmen.
h) Approval of minutes of the last meeting.
i) Reports of officers.
j) Reports of Chapter presidents.
k) Reports of committee chairmen.
l) Unfinished business.
m) New business.
n) Elections (if applicable).
o) Installation of officers (if applicable).
p) Appointment of committees (if applicable).
q) Announcements and closing remarks by presiding officer.
r) Retire the Colors.*
s) SAR closing pledge.
t) Benediction by the Chaplain.
u) Adjournment.
*Colors will be posted before and retired after the meeting.
BYLAW NUMBER TWELVE: ELECTIONS.
Section 1: The election of officers shall take place at the Annual Meeting, in October of each year. It shall be by ballot of nominees mailed to each ORSSAR member-in-good-standing one month before the Annual Meeting at which the elected officers will be installed. The ballots must be returned to the ORSSAR President before the Annual Board of Managers meeting. The President shall appoint a teller committee, consisting of three members, no two members from the same chapter, and that committee shall open and count the ballots. A plurality of votes shall determine the election for each office. The officers so elected shall be installed at the Annual Meeting and shall serve until their successors are elected and installed.
Section 2: A nominating committee shall be appointed by the President, as provided in Section 2 of Bylaw Thirteen below. The committee shall poll members in good standing and place at least one name in nomination for each of the offices named in Section 1, Article IV of the ORSSAR Constitution. Chapters will report their nominees for Trustee to the Nominating Committee, and the Nominating Committee will include the Trustee Nominees in their slate of ORSSAR nominees. The nominating committee shall be guided by the following statement:
There shall be no rigid application of a rotational system in nominating officers, or in recommending a member for National Trustee or for Vice President General of the Pacific District. The nominating committee is encouraged to seek the best qualified nominees from the membership, and should seek as broad a representation of the ORSSAR as is consistent with such other objectives as leadership ability, competence, and experience in SAR.
a) The nominating committee shall consider worthy members in good standing for submission to the NSSAR nominating Committee as possible candidates for Vice President General of the Pacific District in those years when that office is to be filled by a member of this district.
b) The nominating committee shall submit names of members in good standing to serve, if elected at the Annual NSSAR Congress, as National Trustee and Alternate National Trustee from the ORSSAR according to the several provisions of NSSAR Bylaw No. 16.
c) The Board shall elect from members in good standing, one delegate-at-large and such additional delegates to the NSSAR Annual Congress as the ORSSAR is entitled to name in accordance with NSSAR Bylaw No. 20. Election of a proxy delegate from the Pacific District, if necessary, shall be in the same manner as provided in this section for other delegates in accordance with Section (2) (b) of NSSAR Bylaw No. 20.
d) The nominating committee and its members shall not place any nominating committee member in nomination for any ORSSAR office. The nominating committee shall report its nominations to the ORSSAR President at least six weeks before the ORSSAR annual meeting at which the nominations will be voted upon. The President will cause the nominating committee report to be published to the membership at least thirty days before that meeting. Publication may be by meeting notice to individual members, by article in the ORSSAR Compatriot, or by letter to each chapter president.
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