D.A.R. Liaison Committee
THE D.A.R./S.A.R. MEMBERSHIP AWARD
Handbook Vol. III, page 46 (revision date 2010-09)
It is imperative that SAR Chapters and State Societies promote a congenial and harmonious relationship with D.A.R. Chapters and State Societies for the betterment of both organizations. As you recruit new SAR members always ask about their female relatives who could join D.A.R. In turn ask D.A.R. members to ask about male relatives as they recruit new D.A.R. members. When they bring us new SAR members, reward them with the appropriate medal (i.e. Medal of Appreciation, Martha Washington Medal, and the Daughters of Liberty Medal).
If your state has such a member and process, please share his contact information with the D.A.R. Liaison Committee Chairman, Walter J. Timoschuk at wtimoschcomcast [dot] net.
It is imperative that we maintain an accurate account of the D.A.R. members who assist us in obtaining new members into our society. We encourage them to do so because we reward their efforts by presenting them with SAR medals based on their level of participation.
Sponsor Level Process
As an SAR member who is proud of his lineage to a Patriot Ancestor, it is your privilege, nay your obligation, to enlist additional men into the society. You should seek to sponsor prospective members by helping them through the application process. This may require you to help them with their genealogy research or simply be their first-line signer on a completed application (refer to Registrar’s duties in the state handbook for an accurate definition of a complete application). If a D.A.R. member assists you in the process, there is a “D.A.R. Finder” form that should accompany the completed application package when it is submitted to the Chapter Registrar.
Chapter Level Process
The Chapter Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the D.A.R. Finder form, to the Chapter Secretary/Treasurer where the chapter application fees and dues are properly distributed and the D.A.R. Finder form is recorded. The Chapter S/T should keep a Word document or spreadsheet record of the information on the D.A.R. Finder form. Record the SAR applicant and the D.A.R. member’s name, D.A.R. chapter, and her D.A.R. National number, if provided. Once the application is processed and approved at the chapter level, it is forwarded, along with the D.A.R. Finder form, to the State Registrar.
State Level Process
The State Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the D.A.R. Finder form, to the State Secretary/Treasurer. The State S/T will likewise properly distribute the state and national application fees and dues. He will also record the D.A.R. Finder's name, D.A.R. Chapter, and D.A.R. National number in the state database before forwarding the completed application package, which contains the D.A.R. Finder form, to the National Registrar.
National Level Process
The National Registrar will distribute the application package to the National Genealogist’s office, who will review the application for approval or further work and will forward the fees and dues to the Finance Dept. for proper recording. After the application has been approved, the National Registrar will record the D.A.R. Finder. The contest runs from January 1 until December 31 each year. The National Registrar tabulates the totals from the previous year prior to Congress to determine which state D.A.R. society will win the D.A.R./S.A.R. award and gives that information to the Executive Director to prepare the award.
It is evident that the Sponsor (first-line signer) for a prospective member is the key to making the process work. If you are going to be the Sponsor for a new member, please make sure to complete and include the D.A.R. Finder Form with the application package. If you do not have the form, please contact me, and I will make sure you receive a blank copy. Make copies locally so you never are without an original form.
Compatriots, we owe it to our D.A.R. ladies to make sure they receive their proper awards, both personally and at the state level, if they assist us with finding a new SAR member.