Committees of the NSSAR
The National Society of the Sons of the American Revolution has several committees, whose job it is to provide the advice, set rules, and in general, conduct the business of the society. Each current Committee is listed below. Committee names in bold link to that committee's webpages; please click on the link for additional important information and program forms.
Attached to the bottom of this page you will find a Committee Report (PDF File) detailing the 2013-2014 committee membership.
(Updated 25 Nov 2013)
Executive Committee (Bylaw 17)
Standing Committees (Bylaw 18)
Appointment to any of the following Committees is governed by bylaw 18, section 1:
Nominating Committee (Bylaw 19)
The Nominating Committee, as defined in Bylaw No. 19, interviews and considers candidates for NSSAR National Office and NSSAR Foundation Board and reports a slate of nominees at the Spring Leadership Meeting. Subject to the conditions set forth in Bylaw 19, Section 1(a), the Nominating Committee is composed of five (5) former Presidents General; four (4) State Society Presidents, as selected by the Council of State Presidents; and two (2) National Trustees, as appointed by the President General.
Special and Other Committees (Bylaw 20)
These are committees that are important to the various programs of the NSSAR, listed in alphabetical order.
- Speakers and Writers Bureau
Compatriots interested in serving on a particular committee should contact the committee chair or the President General. The President General approves all committee appointment requests. Compatriots appearing on the committee report and who need to make corrections to their contact information should contact the NSSAR headquarters.
NSSAR Americanism Committee and Programs
The NSSAR Americanism Committee is responsible for organizing and directing the National Society's efforts to promote the principles of freedom and liberty for all Americans. This includes dissemination of NSSAR programs and resolutions relating to the Declaration of Independence, the Constitution, and the Bill of Rights.
The Committee judges the President General's State Society and Chapter Activities Competition Award and the President General's Cup Award, which are presented at the Annual Congress. The worksheet / form for this contest can be found in the "Forms" section of the website here.
Additionally, the Committee judges the Allene Wilson Groves award and the Liberty Bell award both presented during the Awards ceremony at the Annual National Congress. In addition, the Committee will be responsible for posting on the Web, information concerning resolutions passed by the Annual National Congress and the Patriotic Education Tool Kit.
The Americanism Committee also sponsors the Elementary School Poster Contest for 4th and 5th graders depending on the year in which their school system teaches the American Revolution. Another program is the Tom & Betty Lawrence American History Teacher Award presented to a middle or high school teacher who has distinguished themselves in the teaching of the American Revolution. The winner receives a trip to the Freedom's Foundation Summer Teacher Workshop in Valley Forge, PA, worth $1,400.
Any of the information provided can be used by SAR Members, Chapters and State Societies for the betterment of the NSSAR and it's programs.
News Release Information for Americanism Contests
The Americanism Committee sponsors five different contests:
- Tom and Betty Lawrence American History Teacher Award
- Elementary School Poster Contest
- The President General's State Society and Chapter Activities Competition Award
- President General's Cup Award
- Liberty Bell Award
- Allene Wilson Groves Award.
- The President General's Awards,
Allene Wilson Groves Awards and the Liberty Bell Awards allow points for publicizing chapter or state activities. The news release information is designed to help chapters and state societies get articles about their activities published in newspapers or other periodicals.
Publicizing chapter activities will generate points for contests, but another important benefit is that recognition by the media for those activities will generate excitement within the chapter. Keeping and circulating copies of newspaper articles at meetings may stimulate chapter members to engage in even more activities. It also may attract new members to your chapter when they see all of the wonderful things your chapter does for the community.
The News Release Information consists of discussions covering, "How to work with the Media" and "News Releases." Several of these guidelines were written by Joe Benham (TXSSAR) who has been in the newspaper business for 56 years. One additional piece available is a downloadable Microsoft Word file, which will allow a chapter to modify the information and use it as a news release.
Compatriots are invited to submit worthy articles about the American Revolution to the Americanism Committee Chairman, Americanismsar [dot] org (Mike Tomme), for possible use as an example on this website.
For more information about media relations and drafting news releases, refer to the:
Speakers and Writers Committee
The Chaplains Committee considers and makes recommendations to the PG, the Executive Committee and the Chaplain General concerning all religious activities of SAR. The Committee plans the annual Memorial Service and communicates with wives of deceased members, maintains contact and follow up with the progress of Compatriots suffering a serious illness or injury while attending a Leadership meeting or Annual Congress. The Committee also prepares the memorial Resolution for deceased members and encourages the use of the SAR Memorial Certificate. It also recommends a nominee for Chaplain General.
Click here for the Von Steuben Color Guard Medal
Click here for the Molly Pitcher Medal
The SAR Colorguardsman
The NSSAR Color Guard is reinstituting The SAR Colorguradsman magazine as an E-Magazine. The publication schedule is set for quarterly issues that will be distributed via email and be available on the committee webpage. Each issue will be published in a PDF format (Adobe Acrobat).
The plan is for The SAR Colorguardsman to contain articles of interest to the Color Guard including, but not limited to the following:
- Uniforms – history, where to get replicas made, etc
- “How To” Articles – establishing a color guard, drill manuals, handling weapons, etc
- Events – what should be expected of color guards, pictures and articles of color guard participation, etc
- Announcements – what upcoming events need color guard participation, etc
Deadlines are as follows:
October publication – September 30th deadline
January publication – December 31st deadline
April publication – March 31st deadline
July publication – June 30th deadline
Thus, the call is now going out for submissions for the first issue of the new SAR Colorguardsman emagazine. Entries should be emailed to me at both of the emails provided below my signature. Each submission should be sent in a DOC or RTF format (Microsoft Word) or similar format. Pictures should be sent in JPEG format.
I am also asking that you forward this email to your state’s color guard commander for dissemination amongst the color guard members.
Mark C Anthony
Congress Planning Committee
Congress Planning Committee
The Congress Planning Committee assists host State Societies in planning current and future Congresses. The Committee receives bids from Societies for hosting future Congresses, reviews guidelines and inspects Congress facilities, and makes recommendations on future Congresses to National Trustees and Congress delegates. The Committee is also responsible for registration credentials for each Congress.
For information on up coming congresses, please click on the link to be taken to the congress website for further information
2012 - Phoenix, Arizona
2013 - Kansas City, Missouri
2014 - Greenville, South Carolina
2015 - Louisville, Kentucky
Council of State Presidents
Council of State Presidents
The Council of State Presidents is responsible for selecting four members of the National Nominating Committee from its membership of active State Society Presidents. The Council consists of the current and immediate Past President, Vice Presidents, Sr. Vice President, or expected next President of each State Society. The Chairman is the President of the host society for the previous Congress. The Council is advisory and hosts the annual State and Chapter Presidents seminar that is held during the Spring National Leadership Meeting. The main meeting of the Council is held annually at the National Congress. The Secretary-Treasurer is elected each year by the Council at the National Congress.
Elected at the National Congress in Winston-Salem, North Carolina July 2011
Dr. Abraham Ruddell Byrd, III (Arizona Society)
6502 N. Camino Padre Isidoro
Tuscon, AZ 85718-2034
arb3574144pol [dot] net
George Steven Pittard (North Carolina Society)
414 Wilder Drive
Fayetteville, NC 28314
gpworth123nc [dot] rr [dot] com
John L. Dodd, Esq. (California Society)
10072 Highcliff Dr.
Santa Ana, CA 92705
JohnLDoddearthlink [dot] net
Gerald Page Brent (Mississippi Society)
9580 Plantation Dr.
Olive Branch, MS 38654
bg0586comcast [dot] net
Please see the attached By-Laws for the Council of State Presidents below
D.A.R. Liaison Committee
THE D.A.R./S.A.R. MEMBERSHIP AWARD
Handbook Vol. III, page 46 (revision date 2010-09)
This award, authorized in 1990, is presented to the D.A.R. State Society that recruits the most new members to SAR, calculated as a percentage of the respective SAR State Society’s membership as of December 31st of the contest year. The awards consists of a certificate and a $250.00 first prize, $150.00 second prize and $100.00 third cash prize paid to the winning D.A.R. State Society. The competition runs from January 1 to December 31 of each year. In order to be counted, a D.A.R. Finder Report Form, available on the SAR website, must be attached to the application packet. The NSSAR Staff Registrar uses these forms to determine the winner. Applications without the form cannot be counted toward the competition. A separate form must be included with each application received and will be counted toward the contest after the application is approved. Multiple applications cannot be applied to one form.
It is imperative that SAR Chapters and State Societies promote a congenial and harmonious relationship with D.A.R. Chapters and State Societies for the betterment of both organizations. As you recruit new SAR members always ask about their female relatives who could join D.A.R. In turn ask D.A.R. members to ask about male relatives as they recruit new D.A.R. members. When they bring us new SAR members, reward them with the appropriate medal (i.e. Medal of Appreciation, Martha Washington Medal, and the Daughters of Liberty Medal).
- Each SAR State Society should have a D.A.R. Liaison Chairman to spearhead these efforts.
- Each SAR State Society should develop its own award guidelines as it relates to rewarding D.A.R. members.
If your state has such a member and process, please share his contact information with the D.A.R. Liaison Committee Chairman, Walter J. Timoschuk at wtimoschcomcast [dot] net.
It is imperative that we maintain an accurate account of the D.A.R. members who assist us in obtaining new members into our society. We encourage them to do so because we reward their efforts by presenting them with SAR medals based on their level of participation.
Sponsor Level Process
As an SAR member who is proud of his lineage to a Patriot Ancestor, it is your privilege, nay your obligation, to enlist additional men into the society. You should seek to sponsor prospective members by helping them through the application process. This may require you to help them with their genealogy research or simply be their first-line signer on a completed application (refer to Registrar’s duties in the state handbook for an accurate definition of a complete application). If a D.A.R. member assists you in the process, there is a “D.A.R. Finder” form that should accompany the completed application package when it is submitted to the Chapter Registrar.
Chapter Level Process
The Chapter Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the D.A.R. Finder form, to the Chapter Secretary/Treasurer where the chapter application fees and dues are properly distributed and the D.A.R. Finder form is recorded. The Chapter S/T should keep a Word document or spreadsheet record of the information on the D.A.R. Finder form. Record the SAR applicant and the D.A.R. member’s name, D.A.R. chapter, and her D.A.R. National number, if provided. Once the application is processed and approved at the chapter level, it is forwarded, along with the D.A.R. Finder form, to the State Registrar.
State Level Process
The State Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the D.A.R. Finder form, to the State Secretary/Treasurer. The State S/T will likewise properly distribute the state and national application fees and dues. He will also record the D.A.R. Finder's name, D.A.R. Chapter, and D.A.R. National number in the state database before forwarding the completed application package, which contains the D.A.R. Finder form, to the National Registrar.
National Level Process
The National Registrar will distribute the application package to the National Genealogist’s office, who will review the application for approval or further work and will forward the fees and dues to the Finance Dept. for proper recording. After the application has been approved, the National Registrar will record the D.A.R. Finder. The contest runs from January 1 until December 31 each year. The National Registrar tabulates the totals from the previous year prior to Congress to determine which state D.A.R. society will win the D.A.R./S.A.R. award and gives that information to the Executive Director to prepare the award.
It is evident that the Sponsor (first-line signer) for a prospective member is the key to making the process work. If you are going to be the Sponsor for a new member, please make sure to complete and include the D.A.R. Finder Form with the application package. If you do not have the form, please contact me, and I will make sure you receive a blank copy. Make copies locally so you never are without an original form.
Compatriots, we owe it to our D.A.R. ladies to make sure they receive their proper awards, both personally and at the state level, if they assist us with finding a new SAR member.
Eagle Scout Committee
Eagle Scout Committee
Welcome to the NSSAR Eagle Scout Committee webpage. It is the intention of the Eagle Scout Committee to make this webpage a useful tool that is easily navigable and as user friendly as possible for members of the SAR and visitors. Please read our mission statement below. If you have any questions or comments, please feel free to contact t [dot] legleriicomcast [dot] net (me)
or the Eagle Scout Committee Webpagemaster, wrobinson3columbus [dot] rr [dot] com (Tony Robinson)
Yours for better Scouting and the SAR,
T. Rex Legler II, O.D.
Life Member, NESA Class of 1960
Chairman, NSSAR Eagle Scout Committee 2010-11
The mission of the NSSAR Eagle Scout committee is to conduct the Arthur M. & Berdena King Eagle Scout Scholarship program. Additionally, it functions as the sole liason with the Boy Scouts of America in matters of mutual interest. Finally, it develops activities and recognitions that enhance the mutual “Partnership for Good Citizenship” with the Boy Scouts of America. It is fully supportive of the numerous other programs and activities within the National Society of the Sons of the American Revolution and will contribute to these programs and activities in every way.
These pages for the Ethics Committee have been established to provide a centralized location for members of the NSSAR to access information pertaining to the Ethics Committee’s formulation and functions. Incorporated into this site is the formation of Ethics Committee, its duties and responsibilities as contained in Volume I of By Law 18.1(b) of the NSSAR Handbook. Following this By Law section are the sections from Volume II of the NSSAR Handbook:
It is the responsibility of all NSSAR members to read and comply with By Law 18.1(b) and the policies and procedures outlined above and contained in the following pages. These are the governing documents for the operation of the Ethics Committee. They have been approved in accordance with enabling By Laws and by the Executive Committee as provided in By Law, for inclusion in the NSSAR Handbook. Failure to adhere to the adopted policies will result in referral through the proper channels for disciplinary action.
Inspector General - warrenaltercox [dot] net (Warren M. Alter)
Compliance Officer - wabroadusjraol [dot] com (W. A. Broadus, Jr.)
Bylaw 18, Section 1(b)
(b) Ethics Committee. The Ethics Committee shall (i) have the responsibility and authority to investigate scandalous and/or defamatory remarks made orally or in publications by members of this Society, (ii) supervise compliance with the guidelines for all candidates for National Offices enumerated herein, and (iii) monitor the conduct of members at Committee meetings, Trustee meetings, annual Congresses and such other time when requested by the President General.
(1) Membership. The Ethics Committee shall consist of six (6) members: three (3) Former Presidents General and three (3) members. The members of this Committee shall not participate in political campaigns at the National Society level.
(2) Chairman. The President General shall appoint a former President General who serves on the Ethics Committee as chairman for a one (1) year term. The President General may appoint one or more members of the committee to serve as a vice-chairman.
(3) Term of Service. The chairman shall be appointed annually. The President General shall appoint one former President General and one member each year for a three (3) year term.
(4) Ethics Violations and Procedures. In the event an ethics violation is charged by one compatriot against another, that charge or complaint shall be referred by the President General to the Chancellor General and the Legal Advisory Committee for determination that the charge or complaint meets the definition of an ethics violation. Any such complaint deemed to meet the definition of an ethics violation shall be referred to the Ethics Committee for a hearing and determination of facts. The investigation may be instituted by a written complaint or by information brought to the attention of the Chairman or a member of the committee. The committee shall hold hearings and take testimony as provided in the most recent edition of Robert’s Rules of Order, Newly Revised. At the conclusion of the hearing, the committee may take such action as it deems necessary including, but not limited to, private or public admonishment by the committee; or may recommend disciplinary action to the President General and the Executive Committee. In the event of a recommendation for disciplinary action by the President General and the Executive Committee, the Executive Committee shall review the findings of the Ethics Committee and either take appropriate action or no action as the case requires. The President General, in his sole discretion, shall have the sole power to make the findings public.
(5) Disciplinary Powers. Examples of suitable disciplinary action may include cancellation of an appointment to a Committee and/or Committee Chairmanship and withdrawal of the right to run for the position and title of a General Officer at the next National Congress. Nothing in the preceding sentence, or in any other provision of these Bylaws, shall limit the Ethics Committee’s ability to craft or impose additional disciplinary action.
CODE OF BUSINESS ETHICS AND CONDUCT POLICY
CODE OF BUSINESS ETHICS AND CONDUCT POLICY
SECTION 1. GENERAL
NSSAR is a not-for-profit corporation chartered by an Act of the United States Congress on June 9, 1906. The purposes and objects of NSSAR are declared to be patriotic, historical, and educational, and shall include those intended or designed to perpetuate the memory of the men who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote among their descendants; to inspire them and the community at large with a more profound reverence for the principles of the Government founded by our forefathers; to encourage historical research in relation to the American Revolution; to acquire and preserve the records of the individual services of the patriots of the war, as well as documents, relics, and landmarks; to mark the scenes of the Revolution by appropriate memorials; to celebrate the anniversaries of the prominent events of the war and of the Revolutionary period; to foster true patriotism; to maintain and extend the institutions of American freedom, and to carry out the purposes expressed in the preamble to the Constitution of our country and the injunctions of Washington in his farewell address to the American people.
In an effort to maintain the high standard of conduct expected and deserved by our Forefathers, our Members, and the American public NSSAR operates under the Code of Business Ethics and Conduct outlined below.
SECTION 2. COMPLIANCE REQUIREMENTS
All members, employees, and volunteers are required to comply with applicable federal, state, and local laws and regulations and with NSSAR bylaws and policies.
SECTION 3. PROHIBITED ACTIONS
No member, employee, or volunteer shall engage in the following actions:
- Authorize the use of or use for the benefit or advantage of any person, the name, emblem, endorsement, services or property of NSSAR, except in conformance with NSSAR policy.
- Accept or seek on behalf of any other person, any financial advantage or gain of other than nominal value offered as a result of the member’s, employee’s, or volunteer’s affiliation with NSSAR.
- Publicly use any NSSAR affiliation in connection with promotion of partisan politics, religious matters or positions on any issue not in conformity with the official position of NSSAR.
- Disclose any confidential NSSAR information that is available solely as a result of the member’s, employee’s or volunteer’s affiliation with NSSAR to any person not authorized to receive information, or use to the disadvantage of NSSAR any such confidential information, without the express authorization of NSSAR.
- Knowingly take any action or make any statement intended to influence the conduct of NSSAR in such a way as to confer any financial benefit on any person, corporation or entity in which the individual has a significant interest or affiliation.
- Operate or act in a manner that creates a conflict or appears to create a conflict with the interests of NSSAR and any organization in which the individual has a personal, business or financial interest.
- Retaliate against any member, employee or volunteer who seeks advice from, raises a concern with or makes a complaint about fraud, waste, abuse, policy violations, discrimination, illegal conduct, unethical conduct, unsafe conduct or any other misconduct by the organization, its members, employees or volunteers.
- Operate or act in any manner that is contrary to the best interest of NSSAR.
- Conduct in disseminating via multi-party e-mail, mail, social media or other means, disparaging, maligning, false, or harassing comments or statements concerning compatriots.
- Issuance of circulars, communications or pronouncements regarding the NSSAR purporting to represent official policies of the NSSAR via e-mail, mail, social media or other means, without the approval of the Trustees, Executive Committee or the Executive Director.
- Misappropriate or convert to personal use the personal or intellectual property of the NSSAR without the approval of the Trustees, or if that authority is delegated, without the approval of the Executive Committee or the Executive Director.
SECTION 4. REPORTING RESPONSIBILITY
Each member, employee, volunteer and other stakeholder of NSSAR has an obligation to report in accordance with this Code of Business Ethics and Conduct Policy violations and suspected violations of this Policy.
SECTION 5. HANDLING OF REPORTED VIOLATIONS
Violations of this Policy shall be referred to the Ethics Committee for investigation in accordance with NSSAR Bylaw 18, Section 7. The investigation may be instituted by a written complaint or by information brought to the attention of the Chairman or a member of the committee. The committee may request the NSSAR Inspector General or NSSAR Chief Compliance Officer investigate the alleged violation. At the conclusion of the investigation, the committee may hold hearings and take testimony as provided in Robert’s Rules of Order.
At the conclusion of the hearing and investigation, the committee may take such action as it deems necessary, or it may recommend disciplinary action to the President General and the Executive Committee. In the event of a recommendation for disciplinary action by the President General and the Executive Committee, the Executive Committee shall review the findings of the Ethics Committee and take appropriate action or no action as the case requires.
The alleged violator may appeal the action taken by the Executive Committee in accordance with NSSAR Bylaw 17, Section 3 by filing notice within thirty (30) days demanding a hearing on the alleged violations before the Executive Committee at a date, time and place which shall be set by the Executive Committee. The alleged violator shall have a further right to appeal any action taken by the Executive Committee to the Board of Trustees at its next regular meeting. Executive Committee action other than expulsion shall be confirmed by a majority vote of the members of the Board of Trustees present. If the action being sought against the alleged violator is expulsion from NSSAR, a two-thirds (2/3) vote of the members of the Board of Trustees present and voting shall be necessary to expel.
Such alleged violator shall have a further right to appeal any action taken by the Board of Trustees to the immediately following Annual Congress. Board of Trustees action other than expulsion shall be confirmed by a majority vote of the delegates at said Annual Congress present and voting. If the action being sought against the alleged violator is expulsion from NSSAR, a two-thirds vote of the delegates at said Annual Congress present and voting shall be necessary to expel.
CONFLICT OF INTEREST/CODE OF ORGANIZATIONAL CONDUCT
SECTION 1. PURPOSE
The National Society of the Sons of the American Revolution (known hereafter as NSSAR) is a not for profit, tax-exempt organization. Maintenance of its tax-exempt status is important for both continued financial stability, public and member support. Therefore, the Internal Revenue Service, as well as other regulatory agencies, tax officials and other stakeholders view the policy and operations of the SAR as a public trust, which is subject to scrutiny by and accountable to such authorities as well as its constituents.
Consequently, there does exist between the NSSAR and its officers, trustees, committee chairmen, senior staff and the general public a fiduciary duty that carries with it a broad and clear duty to fidelity and loyalty. The officers, trustees and senior staff have the responsibility to administer the affairs in an honest and prudent manner, exercising the best skill, abilities and judgment for the sole benefit of the NSSAR. Those persons who serve in leadership capacities shall exercise good faith in all matters and transactions, and shall refrain from practices that allow personal gain or benefit due to knowledge or influence. The interest of the SAR shall be the priority in all decision and actions.
SECTION 2. PERSONS CONCERNED
This code and statement is intended for all general officers, trustees, committee chairmen, senior staff and others as so determined by the trustees of the NSSAR. All persons who may influence decisions of the NSSAR may be added at any time.
SECTION 3. AREAS OF POTENTIAL CONFLICT
Conflicts may arise in relations to officers, trustees, and senior staff with any of the following third parties:
- Persons and firms supplying goods and services to the NSSAR.
- Persons and firms from whom the NSSAR leases property or equipment.
- Persons and firms with whom the NSSAR is maintaining or plans to maintain a business relationship that involves the sale of real estate, securities, or other property.
- Competing or affinity organizations.
- Donors and others supporting the NSSAR.
- Agencies, organizations, and associations that affect the operations of the NSSAR.
- Family members, close associates and other employees.
SECTION 4. NATURE OF CONFLICT OF INTEREST
A conflicting interest may be defined as an interest, direct or indirect, with any person or firms mentioned in Section 3. Such interest may arise from the following activities:
- Owning stock or holding debt or other proprietary interest in a third party dealing with NSSAR.
- Holding office, serving on the board, participation in management, or being otherwise employed or previously employed with any third party who conducts business or intends to conduct business with the NSSAR.
- Receiving remuneration for services with respect to individual transactions involving the NSSAR.
- Using the time, personnel, equipment, good will or other resources of the NSSAR for activities other than approved activities, programs, and functions.
- Receiving personal gifts, professional opportunities or loans from third-party vendors conducting business or intending to conduct business with the NSSAR. Receipt of any gift of cash is prohibited. Gifts with a value of less than $25 (twenty-five dollars) may be accepted only if the acceptance avoids a discourtesy.
SECTION 5. INTERPRETATION OF POLICY
The areas of conflicting interest listed in Sections 3 and 4 are examples of potential conflicts and may be expanded as situations dictate. All persons who serve in leadership and critical areas of the NSSAR shall use best judgment to determine any possible conflicts. The Chancellor General of the SAR shall be consulted on any question of this policy.
Persons in leadership positions of the NSSAR shall disclose any potential conflict before transactions are consummated. The leadership shall scrutinize all transactions and disclose any activities that are, or have the appearance of, a conflict to the trustees immediately upon knowledge of such activities.
This policy, once enacted, shall be mandatory for all affected members. Any change of the policy will require a two-thirds affirmative vote of the Executive Committee and a two-thirds affirmative vote of the Trustees of the NSSAR. Such vote will occur at a called meeting of the Executive Committee and Trustees.
SECTION 6. DISCLOSURE POLICY AND PROCEDURE
Transactions with parties with whom a conflicting interest exists may only be undertaken when all four (4) stipulations are met:
- The conflict of interest is fully disclosed.
- The person with the conflict refrains from discussion and approval of such transaction.
- A competitive bid or comparable valuation exists.
- The leadership, executive committee, board of trustees, or duly constituted committee determines that the transaction serves the best interest of the NSSAR.
Disclosure shall be made to the President General (Executive Director/Chief Operating Officer if the President General is the person in conflict) and the Chancellor General, who shall bring the matter to the Board of Trustees for discussion and resolution. Disclosures that involve Executive Committee members shall be made to the President General and Chancellor General.
The duly constituted committee shall determine whether a conflict exists. Further, the constituted body shall determine in a fair, just, and reasonable manner if the approval of such transaction with the disclosed conflict best serves the interest and mission of the NSSAR.
All officers, trustees, committee chairmen, senior staff, must sign a NSSAR Conflict of Interest Statement each year and others as so determined by the trustees of the NSSAR.
GUIDELINES FOR NSSAR GENERAL OFFICER CANDIDATES
The rules governing the nomination of candidates for General Officer can be found in Bylaw No. 18, Section 1(b). Other guidelines include the following:
- All members of the NSSAR are expected to act as gentlemen.
- All candidates and their supporters will conduct themselves in a gentlemanly manner at all times.
- All candidates and their spokesmen will refrain from derogatory remarks about any opposing candidate at all times.
- In the event of a floor nomination, it is the full responsibility of the involved candidates to require their supporters and spokesmen to refrain from any criticism of the opposing candidate.
- If a supporter or spokesman speaks unkindly about the opposition, it will be construed that he speaks directly for the candidate he represents.
- There will be no campaigning or announcements, including distribution of flyers, made by any prospective candidate or his representative until ten (10) days following the National Congress.
- A forum for NSSAR General Officer and NSSAR Foundation board positions will be held prior to the day of the Fall Leadership Meeting. The chairman of the Nominating Committee will announce the location and time of this forum. Candidates or their spokesmen will be allotted a time segment of no more than five minutes for contested positions and 3 minutes for uncontested positions. A period of time for questions of no more than the specified time for presentations by each candidate or their spokesman will be permitted after each candidate or their spokesman speaks. Candidates may display flyers for distribution on tables in designated areas on Thursday and Friday nights prior to the Fall Leadership Meeting. Flyers will not be distributed on Saturday at the Leadership Meeting.
- Each candidate will provide to the Chairman of the Nominating Committee a letter of intent to run for office and an affirmation of compliance with the NSSAR standards of conduct during the campaign period that will end at the Spring Trustees Meeting. This letter should be in the hands of the Chairman of the Nominating Committee by the Candidates Forum at the Fall Leadership Meeting or in no case later than December 31 following the Fall Leadership Meeting.
- Each candidate will provide to the chairman of the Nominating Committee by December 31 following the Fall Leadership Meeting, a written and signed declaration that if elected he will serve. Non-receipt of this declaration by the designated deadline will cause the candidate to be dropped from consideration for the position for which he is a candidate.
- NSSAR letterheads and/or logos will not be used by any candidate on his campaign literature.
- At each congress, a table will be made available at the request of any candidate for National Office for the display and distribution of his campaign literature.
- At no time will campaign literature be distributed in any of the meeting rooms at the National Congress.
- Campaign materials will be distributed only from the candidate's tables at the National Congress which should be staffed at appropriate times.
- Each candidate seeking National Office must be willing to make a commitment of both time and resources to do the job to the best of his ability. Only one candidate will be the winner in any given election. All losing candidates must accept the certified results of each election in a gentlemanly manner.
- Any candidate or his supporters must follow these guidelines in good faith or may be subject to possible complaint and hearing by the NSSAR Ethics Committee in compliance with Bylaw 18, Section 7, of the NSSAR Bylaws or any revision of the Bylaws as approved by the National Congress with respect to the duties and responsibilities of the Ethics Committee.
- These guidelines will be given to each announced candidate for a National Office or NSSAR Foundation board as soon as his intentions are made known or at the latest by December 31P in the year prior to the National Congress at which the election will be held.
- Candidates who are not nominated by the NSSAR Nominating Committee, but choose to run from the floor at the National Congress are expected to follow these guidelines as well as candidates who are nominated by the Nominating Committee. All candidates for contested positions should abide by these guidelines prior to the election at the National Congress.
NON-PROFIT COMPLIANCE POLICIES
INTERNAL REVENUE SERVICE REQUIREMENTS
The IRS requires that all subordinate organizations (in the case of the NSSAR, state societies and chapters and a few other related entities) obtain a 9-digit tax identification number. That number must be linked to the NSSAR’s group exemption number (0690) meaning that the subordinate organization carries the rights and obligations of an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. All state societies and chapters should have one of these numbers, and if not, they should contact the Director of Finance at NSSAR headquarters to find out how to obtain such a number.
The National Society of the Sons of the American Revolution files IRS form 990 (Return of Organization Exempt from Income Tax) every year. The information in this report applies only to the operations of the National Society. Financial and other data pertaining to the state societies and chapters is not included in this return. Each subordinate must file its own form 990.
Generally, a subordinate who has averaged less than $50,000 in gross receipts over the current and previous two years can file form 990-N, an electronic post card. This is an Internet based filing and there is no option for filing a paper report. The report can be filed by visiting the IRS web site at www.irs.gov and clicking on the “Charities & Non-Profits” link.
Here is the data that the IRS will require to file the 990-N:
- Organization’s name (should always be the National Society of the Sons of the American Revolution)
- Any other names your organization uses (should be the State Society or Chapter name)
- Organization’s mailing address
- Organization’s website address (if applicable)
- Organization’s tax identification number
- Name and address of a principal officer of the organization
- Organization’s annual tax period
- A statement that the organization’s annual gross receipts are still normally $50,000 or less
- If applicable, indicate if the organization is ceasing to exist
The IRS refers to “tax” periods for all organizations, although non-profits do not normally pay federal income tax, unless they have unrelated business income. The 990 must be filed by the15th day of the fifth month after the close of the tax period.
Each subordinate should maintain accurate financial records in order to file the 990. It is recommended that each subordinate have one person who keeps track of receipts and disbursements, either with a checkbook, a spreadsheet or any one of the numerous computer programs available to help small businesses keep their books. At the close of the tax period, that person should total all of the receipts of the subordinate and keep that information available for at least 7 years, in case of a possible audit.
According to the IRS, “to determine if an organization’s gross receipts are normally $50,000 or less, apply the following test. An organization’s gross receipts normally are considered to be $50,000 or less if the organization is:
1. Up to a year old and has received, or donors have pledged to give, $75,000 or less during its first tax year;
2. Between 1 and 3 years old and averaged $60,000 or less in gross receipts during each of its first 2 years; or
3. Three years old or more and averaged $50,000 or less in gross receipts for the immediately preceding 3 tax years (including the year in which the return would be filed).”
Most NSSAR members pay chapter, state and national dues. When calculating gross receipts, the subordinate should only count the dues kept by that subordinate. For example, national dues forwarded on to the National Society by the state society should not be included in gross receipts when applying the gross receipts test above. The amount of these dues should also not be included on the subordinate’s form 990 either.
The IRS includes a list of items that should be considered when calculating gross receipts in their publication “Instructions for Form 990 and 990-EZ”. This document can be found on the internet at www.irs.gov. Some of the items an SAR subordinate might have in gross receipts are:
- Contributions, gifts and grants
- Program service revenue
- Membership dues and assessments
- Interest on savings and temporary cash investments
- Dividends and interest from securities
- Gross amount from sales of securities and other assets
- Gross sales of inventory
The IRS states that organizations failing to meet their filing requirements for three consecutive years will have their filing status revoked. So, it is important that each active SAR subordinate meet its filing requirements each year.
Subordinates that do not meet the tests for filing form 990-N must file either form 990-EZ or form 990. It is recommended that a professional experienced in preparing such a return complete this filing.
NSSAR CHIEF COMPLIANCE OFFICER
NSSAR Chief Compliance Officer has oversight authority of the NSSAR and SAR Foundation to ensure compliance with the Sarbanes-Oxley Act as it applies to Tax Exempt Organizations.
NSSAR Chief Compliance Officer reports to the President General in his position as President of NSSAR and Chief Executive of the SAR Foundation.
If for any reason the Chief Compliance Officer is unable to serve, the Deputy Compliance Officer shall perform his duties.
Duties and Responsibilities:
- Documents formal certification of the internal controls, procedures and processes of NSSAR and the SAR Foundation to ensure they are in compliance with the Sarbanes-Oxley Act.
- Works with the Independent Audit Committee, providing assistance to the Chairman of the Committee.
- Coordinates with the Inspector General, the Chancellor General and the Treasurer General as needed.
- Coordinates NSSAR compliance efforts with respect to legislative and regulatory developments affecting NSSAR governance.
- Keeps Management, the Executive Committee (EXCOM), and the Board of Trustees informed about governance law, trends, issues, and best practices.
- Reports to EXCOM all material developments and concerns regarding governance practices, issues and requirements. raised internally or externally.
- Investigates reported violations at the request of the Ethics Committee or President General.
SECTION 1. GENERAL
NSSAR Code of Organization Conduct (hereinafter referred to as the Code) requires officers, trustees, committee chairmen and senior staff to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. The same high standards are expected of all members, employees and volunteers. Officers, trustees, committee chairmen, senior staff, committee members, and employees are representatives of NSSAR and must practice honesty and integrity in fulfilling their responsibilities and comply with all applicable laws and regulations.
The objectives of the NSSAR Whistleblower Policy are to establish policies and procedures for:
- The submission of concerns regarding questionable accounting or audit matters by officers, trustees, committee chairmen, committee members, senior staff, employees, and other stakeholders of NSSAR, on a confidential and anonymous basis.
- The receipt, retention, and treatment of complaints received by NSSAR regarding accounting, internal controls, or auditing matters.
- The protection of officers, trustees, committee chairmen, committee members, senior staff, employees, and other stakeholders reporting concerns from retaliatory actions.
SECTION 2. REPORTING RESPONSIBILITY
Each officer, trustee, committee chairman, committee member, senior staff, employee and other stakeholder of NSSAR has an obligation to report in accordance with this Whistleblower Policy (a) questionable or improper accounting or auditing matters, and (b) violations and suspected violations of NSSAR Organization’s Code (hereinafter collectively referred to as Concerns).
SECTION 3. AUTHORITY OF NSSAR INSPECTOR GENERAL
The NSSAR Inspector General is appointed by the President General for a three year term. The NSSAR Chief Compliance Officer is appointed by the President General and his term will end simultaneously with the term of the President General. All reported Concerns will be forwarded to the NSSAR Inspector General in accordance with the procedures set forth herein. The NSSAR Inspector General shall be responsible for investigating, and making appropriate recommendations to the NSSAR Chancellor General and the NSSAR Executive Committee. If the NSSAR Inspector General is the subject of the Concern, the NSSAR Chief Compliance Officer will receive the reported Concerns, and be responsible for investigating, and making appropriate recommendations to the NSSAR Chancellor General and the NSSAR Executive Committee.
SECTION 4. NO RETALIATION
This Whistleblower Policy is intended to encourage and enable officers, trustees, committee chairmen, committee members, senior staff, employees and other stakeholders to raise Concerns within NSSAR for investigation and appropriate action. With this goal in mind, no officer, trustee, committee chairman, committee member, senior staff, employee or other stakeholder who, in good faith, reports a Concern shall be subject to retaliation or, in the case of an employee, adverse employment consequences. Moreover, a NSSAR member or employee who retaliates against someone who has reported a Concern in good faith is subject to discipline up to and including referral to the NSSAR Ethics Committee for possible action or termination of employment.
SECTION 5. REPORTING CONCERNS
Employees should first discuss their Concern with their immediate supervisor. If, after speaking with his or her supervisor, the individual continues to have reasonable grounds to believe the Concern is valid, the individual should report the Concern to the Executive Director. In addition, if the individual is uncomfortable speaking with his or her supervisor, or the supervisor is a subject of the Concern, the individual should report his or her Concern directly to the Executive Director.
If the individual is uncomfortable speaking with his or her supervisor, or the Executive Director, the individual should report his or her Concern directly to the NSSAR Inspector General.
If the Concern was reported verbally to the Executive Director, the reporting individual, with assistance from the Executive Director shall reduce the Concern to writing. The Executive Director is required to promptly report the Concern to the NSSAR Inspector General, who has specific and exclusive responsibility to investigate all Concerns. If the Executive Director, for any reason, does not promptly forward the Concern to the NSSAR Inspector General, the reporting individual should directly report the Concern to the NSSAR Inspector General. Contact information for the NSSAR Inspector General may be obtained from the NSSAR website. Concerns may also be submitted anonymously. Such anonymous Concerns should be in writing and sent directly to the NSSAR Inspector General.
NSSAR Members and Other Stakeholders
NSSAR members and other stakeholders should submit Concerns in writing directly to the NSSAR Inspector General. Contact information for the NSSAR Inspector General may be obtained from the NSSAR website.
NSSAR Web Based Hotline
Concerns can be submitted to the NSSAR Inspector General through the Web Based Hotline, which is included on the NSSAR Members Only website. An online form has been created for reporting Concerns directly to the NSSAR Inspector General.
Acting in Good Faith
Anyone reporting a Concern must act in good faith and have reasonable grounds for believing the information disclosed indicates an improper accounting or auditing practice, or a violation of the NSSAR Code of Organizational Conduct. The act of making allegations that prove to be unsubstantiated, and that prove to have been made maliciously, recklessly, or with the foreknowledge that the allegations are false, will be viewed as a serious disciplinary offense and may result in discipline, up to and including referral to the NSSAR Ethics Committee for possible action or termination of employment. Such conduct may also give rise to other actions, including civil lawsuits.
SECTION 6. HANDLING OF REPORTED VIOLATIONS
The NSSAR Inspector General shall address all reported Concerns. The NSSAR Inspector General shall immediately notify the NSSAR Chancellor General and the President General of any such reported Concern. The NSSAR Inspector General will notify the sender and acknowledge receipt of the Concern within seven business days, if possible. It will not be possible to acknowledge receipt of anonymously submitted Concerns.
The NSSAR Inspector General will promptly investigate all reports, and appropriate corrective action will be recommended to the NSSAR Chancellor General and the Executive Committee, if warranted by the investigation. In addition, action taken must include a conclusion and/or follow-up with the complainant for complete closure of the Concern.
The NSSAR Inspector General, with the concurrence of the Executive Committee, has the authority to obtain resources deemed necessary to conduct a full and complete investigation of the allegations.
SECTION 7. CONFIDENTIALITY
Reports of Concerns and investigations pertaining thereto, shall be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Disclosure of reports of Concerns to individuals not involved in the investigation will be viewed as a serious disciplinary offense and may result in discipline, up to and including referral to the NSSAR Ethics Committee for possible action or termination of employment. Such conduct may also give rise to other action, including civil lawsuits.
NSSAR Genealogy Committee
Genealogy Committee’s e-newsletter Primary Sources
Primary Sources Issue I 2011
Primary Sources Issues 1 2012
For applicants and members, please see the page for Genealogy Policies and Registrar’s Manual.
We have three lists of SAR contacts who may be able to help you. Please click on the appropriate link below for further assistance:
New Member Helpers
For men who are interested in joining the SAR, please go to this list, and click on the link for your state or region. The gentlemen on this list will refer you to a local chapter, and may be able to offer other assistance and guidance in the preparation of your application for membership. Click on the above link for a list of New Member Helpers.
State Society Points of Contact
Has it been a while since you submitted your application? If you have submitted a new application, or are already a member and have submitted a supplemental application, and it has been more than ten weeks since your application was received by the National Society, please contact the appropriate point of contact for your state or region to inquire about the status of your new or supplemental application. Click on the above link for a list of State Society Points of Contact.
SAR Genealogy Assistants
SAR Genealogy Assistants offer more "hands on" help than New Member Helpers. SAR Genealogy Assistants take an active role in researching and compiling applications for new members, who may have limited or no experience in genealogical research or in preparing an application for a lineage society. The degree to which an SAR Genealogy Assistant can assist a potential new member will vary based on the specific needs of the potential new member. Click on the above link for a list of SAR Genealogy Assistants.
Genealogy Seminar - Recruiting and Qualifying the Prospective Member
Presented by Genealogist General Larry Cornwell during several Leadership Meetings and the 2013 Congress. The Microsoft PowerPoint© slides and script are available for chapters or state societies to present to their compatriots. A link is also provided to a video of the seminar. The seminar is especially valuable to those chapters that are having difficulties recruiting, and for those chapters who need help in researching lineages to assist prospective members with their applications. Members will find it useful in helping them prepare their own supplemental applications, as a step-by-step guide leads the viewer through key on-line resources to help find lineages to his patriot ancestors.
Genealogy Policies and Application Preparation Manual
Application Preparation Manual.
Genealogy Policy Manual
The basic eligibility and genealogical requirements of the SAR may be found in Article III of the NSSAR Constitution and in Bylaw No. 1 of the NSSAR Bylaws.
Generally, primary documentation is required to prove the service rendered by the patriot ancestor, and to prove the link between each generation in the bloodline from the patriot to the applicant. Such primary documentation may include, but is not limited to:
- Revolutionary War pension files
- Birth, marriage, and death records
- Baptismal records
- U.S. Federal census records from 1850 and beyond
- Explicit family Bible records
- Deeds and court records
- Title page and relevant pages of documented family histories and local histories
- Record copies of applications to some other lineage societies on which relevant genealogical facts are sufficiently verified per SAR genealogical standards.
Please be sure to read the additional information about categories of membership, requirements for membership, and application fees, which may be found in NSSAR Form No. 0910.
Detailed instructions and examples for completion of the SAR Application Form as well as helpful hints for your lineage research is contained in the Application Preparation Manual.
Beyond what is set forth in Article III of the Constitution, Bylaw No. 1 of the Bylaws, and NSSAR Form Nos. 0910, some additional eligibility and genealogy policies may be found below.
From time to time, the NSSAR Genealogy Committee will revise or update these eligibility and genealogy policies of the SAR. A complete list of the Genealogy Policies of the NSSAR is contained in the Genealogy Policy Manual
If you would like to ask about an existing SAR genealogy policy, or if you wonder whether the SAR has a policy about a particular genealogical topic, contact either the Chairman of the NSSAR Genealogy Committee or the Genealogist General.
State Society Genealogy Contacts
Please contact one of these gentlemen with inquires regarding the status of an SAR application or supplemental.
The following links will Jump you to that part of the list:
A | B | C | D | E | F | G | H | I | J | K | L | M | N |
O | P | Q | R | S | T | U | V | W | X | Y | Z
|State ||Contact |
Ron Bearden, Registrar
458 County Rd 482
Crossville, AL 35962
E-mail: rbeardenfarmerstel [dot] com
Harvey E. Rookus, Secretary
3310 Checkmate Dr
Anchorage, AK 99508
E-mail: hrookusalaska [dot] com
James Troy Massey, Registrar
P.O. Box 536
Harrison, AR 72602
E-mail: hrookusalaska [dot] com
William Hearter, MD, Registrar
301 E Bethany #119
Phoenix, AZ 85012-1264
E-mail: whearteryahoo [dot] com
Owne Stiles, Registrar
284 Hazel St
Gridley, CA 95948-2610
E-mail: ostileswcisp [dot] com
Tom A. Brown, Registrar
3450 Penrose Place, Suite 140
Boulder, CO 80301-1800
E-mail: tbrownviawest [dot] net
Timothy L. Jacobs, Registrar
P.O. Box 270771
West Hartford, CT 06127-0771
E-mail: timpiratesprivateers [dot] org
Troy L. Foxwell
327 Tilghman Rd
Salisbury, DE 21804
E-mail: tlfoxwellaol [dot] com
District of Columbia
Larry Miller, Registrar
2910 First Rd N
Arlington, VA 22201
E-mail: lmillerdar [dot] org
Ray Lantz, Registrar
88939 Abbington Dr
Pensacola, FL 32534
E-mail: rclantzcox [dot] net
1113 Autumn Chase Ct
Marietta, GA 30064
E-mail: registrargassaraol [dot] com
Elbridge W. Smith, Registrar
1583 Ulu Puni St
Kailua, HI 96813
E-mail: ElbridgeWaol [dot] com
1825 NW 129th St
Clive, IA 50325
E-mail: MJR1825gmail [dot] com
Charles M. James, Registrar
4356 N 1400 E
Buhl, ID 83316
Phone: (208) 543-8116
E-mail: charlesjamesidahosar [dot] org
James DeGroff, Jr., Secretary
6 Ridgefield Dr
Troy, IL 83642-6225
103 E Bloomfield Ln
Westfield, IN 46074
E-mail: wjeellsaol [dot] com
11315 Applewood Dr
Kansas City, MO 64134-3122
Phone: (816) 761-7453
E-mail: tepeter100aol [dot] com
Jessie L. Hagan, Registrar
3527 St Germaine Ct
Louisville KY 40207
Phone: (502) 893-0164
E-mail: jessiehjuno [dot] com
Clifford Normand, Registrar
15131 Championship Dr
Baton Rouge, LA 70810
E-mail: Clifford [dot] Normandatt [dot] net
17 White Street
Quincy, MA 02169
Email: shawko52yahoo [dot] com
Gary R. Neal, Secretary
P.O. Box 1
Cockeysville, MD 21030-0001
E-mail: grnealearthlink [dot] net
Ronald E. Newton, Registrar
1 Thompson Road
Kennebunk, ME 04043
Phone: (207) 985-1223
E-mail: ronnewtonadelphia [dot] net
Robert A. Wagel, Registrar
53725 O'Keefe Rd
Dowagiac, MI 49047
E-mail: rnwagelack [dot] net
John Hallberg Jones, Secretary
2700 E Minnehaha Pkwy
Minneapolis, MN 55406-3743
Phone: (612) 721-4275
E-mail: JohnGoodNewsProductions [dot] us
Dr. W. Christian Sizemore, Genealogist
1417 Woodbury Dr
Liberty, MO 64068-1266
Phone: (816) 781-0614
E-mail: sizemorecyahoo [dot] com
Charles F. Garrison, Secretary
9580 County Line Rd
Hernando, MS 38632
E-mail: cgarris39aol [dot] com
Lon D. Brown, Registrar
4193 Foothill Rd
Kalispell, MT 59901
Phone: (406) 250-0825
E-mail: mtsarregistrarhotmail [dot] com
James A. Becker, Registrar
10810 Debnam Rd
Zebulon, NC 27597
E-mail: jab109nc [dot] rr [dot] com
Dr. Keith T. Johnson, Registrar
2436 Canyon Lake Dr
Rapid City, SD 57702
Phone: (605) 343-0596
E-mail: ktjohnrapidnet [dot] com
Col. (ret) David K. Kentsmith, MD
Secretary, Nebraska SAR
16902 South HW 50
Springfield, Nebraska 68059-4827
K-nesarq [dot] com
James F. Smith, Sr., Registrar
121 Elm Ave
Haddonfield, NJ 08033
E-mail: smith [dot] sr1gmail [dot] com
Michael E. Barger, Secretary
1942 Western Hills Dr SE
Rio Rancho, NM 87124-8902
Phone: (505) 892-3076
E-mail: mebargercableone [dot] net
Dr. Joseph de Beauchamp
5348 Vegas Drive #782
Las Vegas, NV 89108-2347
Phone: (702) 808-3871
E-mail: debeauchamp1949gmail [dot] com
Jonathan E. Goebel, Secretary
510 Hoags Corners Rd
Nassau, NY 12123-2618
Phone: (518) 766-2143
E-mail: goebeltaconic [dot] net
Timothy E. Ward
16431 Messenger Rd
Auburn, OH 44023
Phone: (440) 543-2880
E-mail: timothywardwindstream [dot] net
Glenn W. Lee, Registrar
5300 NW 120th St
Oklahoma City, OK 73162-1781
Phone: (405) 608-0371
E-mail: gleeedmondgmail [dot] com
Charles Byers, Registrar
1932 Olympia Way
Longview, WA 98632
E-mail: clbyerskalama [dot] com
Paul C. Metzger, Registrar
213 Irion Dr
Montoursville, PA 17754-7922
E-mail: pcmetzgerchilitech [dot] net
Carlen P. Booth
70 Village Dr
Riverside, RI 02916
E-mail: Cpbarriaol [dot] com
John T Smith, Registrar
598 Sloan Rd
Lyman, SC 29365
E-mail: Smith702142bellsouth [dot] net
Dr. Keith T. Johnson, Registrar
2436 Canyon Lake Dr
Rapid City, SD 57702
Phone: (605) 343-0596
E-mail: ktjohnrapidnet [dot] com
Richard T. Spencer, Jr., Registrar
376 Sims Ln
Franklin, TN 37069-1893
E-mail: DSPEN47aol [dot] com
Gerald W. Irion, Registrar (Coastal Area)
148 Box Canyon Rd
Kerrville, TX 78028-7581
E-mail: girionwindstream [dot] net
Michael J. Radcliff, Registrar (Inland Area)
3305 Winchester Dr
Plano, TX 75075
E-mail: mike-johnjuno [dot] com
Eric D. Richhart
3844 S. Danbury Cir
Magna, UT 84044-2223
E-mail: refoals1msn [dot] com
Robert H. Rodgers, Registrar
2284 South St
New Haven, VT 05472
E-mail: Robert [dot] Rodgersuvm [dot] edu
John E. "Jack" Sweeney, Registrar
6485 Topsails Ln
Springfield, VA 22150
E-mail: JSweeneyVASSARcox [dot] net
John E. Ernest, Registrar
4407 51st Ave NE
Seattle, WA 98105-4932
E-mail: jeernestcomcast [dot] net
Robert B. Fish, Jr., Registrar112 Woodshire DrParkersburg, WV 26104-9214
E-mail: bobbfish [dot] org
Aaron C. Krebs, Secretary
2614 McKenna Blvd
Madison, WI 53711
E-mail: lmkackcharter [dot] net
Col David Thompson
925 Teresa Cir
Cheyenne, WY 82009
E-mail: PttThompsonaol [dot] com
Jerry P. Hill, Secretary
5677 N Consaul Pl
Milwaukee, WI 53217-4818
E-mail: JerryPwi [dot] rr [dot] com
Henry de Boysson
10 Square Alfred de Musset
Voisins le Bretonneux
Phone: 01 40 62 97 19
E-mail: boyssonhotmail [dot] com
United Kingdom Society
Donald Stearns, President
24 Ennismore Gardens
London SW7 1AB, UNITED KINGDOM
E-mail: rachael [dot] whiteeu [dot] watsonwyatt [dot] com
George Washington Endowment Fund
George Washington Endowment Fund Board
CONCEPT: The George Washington Endowment Fund (GWEF) Board was established by the Executive Committee and approved by the Trustees during the meeting of February 27, 1993. This action followed two years of work by a special Task Force that had been asked to evaluate and propose a plan for NSSAR to provide for the following:
- Establish a permanent restricted fund, the income of which would provide annual funding for support of NSSAR unfunded and underfunded committees and special projects, and to
- Provide for the equitable distribution of funds.
Until the inception of the GWEF Fund, little funding was available to reimburse the more than fifty (50+) committees for administrative purposes or to support their activities or special projects.
The GWEF Board is composed of a Board Chairman, the Chairs of the GWEF Fund Raising Committee and the GWEF Distribution Committee, and four George Washington Fellows elected by the GW Fellows at the National Congress. The GWEF Board oversees all aspects of the George Washington Endowment Fund.
The George Washington Endowment Fund is financed by gifts from members and friends of the Sons of the American Revolution.
GENERAL: The purpose of the GWEF is to maintain a continuing program for obtaining and distributing funds to support NSSAR unfunded and underfunded committees and special projects. The endowment fund should grow annually to continue support of approved NSSAR activities and projects. The GWEF serves as an “umbrella” under which gifts are placed. Earnings from the contributions over the years have helped to finance a wide variety of programs and projects.
Fund raising activities are conducted at the National level, during the Leadership meetings and the annual Congress. Chapters and Societies are encouraged to establish a program to accept GWEF donations on a continuing basis. Each Chapter and Society should appoint a chairman to coordinate the GWEF program and to maintain records of all contributors for recognition. The Vice Presidents General should also have guidelines for Chapters and Societies to assist in GWEF fund raising activities.
All gifts are important and are tax deductible to the extent allowed by law under section 501(c)(3) of the Internal Revenue Code.
Individuals donating $1,000 or more are recognized as George Washington Fellows. The gifts may be paid in a lump sum amount or in installments of $200 or more annually over a five-year period.
Each person recognized as a GW Fellow shall receive a distinctive lapel pin and a certificate denoting his status. The name of each GW Fellow will be displayed in the new Center for Advancing America’s Heritage building.
DISTRIBUTION: Requests for funds are submitted by chairmen of NSSAR committees. Requests for funds by NSSAR unfunded and underfunded committees and for various special projects are sent to the George Washington Endowment Fund Distribution Committee for consideration. No more than 80% of the net income from the GWEF may be spent in any one year and the remaining 20% is invested into the corpus of the GWEF. The GWEF Board oversees the investment of the GWEF.
GIFTS: Remember 100% of your donation goes into a permanent restricted fund. Gifts may be made by giving cash, checks, stocks, bonds, or any other financial asset that you may desire to contribute. Checks should be made payable to:
And given to your local or state GWEF Chairman, or to the
1000 South Fourth Street
Louisville, KY 40203 -3208
AWARDS: Two Awards associated with the GWEF are presented annually at Congress. The term of each award is from April 1 to the following March 31.
The Howard F. Horne, Jr. Award goes to the State Society with the largest increase in new GW Fellows as a percentage of the State Society membership. The award includes a $500.00 stipend partially funded by the Delaware Fund, a flag streamer, and a certificate.
The Walter Buchanan “Buck” Meek Award goes to the State Society with the largest numerical increase in new GW Fellows. The award includes a stipend of 80 % of the net annual earnings of the Meek Fund, a flag streamer, and a certificate.
A trifold flyer describing the George Washington Endowment Fund, with a form for application to become a GW Fellow and for making donations, is available:
George Washington Endowment Fund Pamphlet
Historic Sites Celebrations and Reenactments
The Historic Sites, Celebrations and Reenactments Committee
The Historic Sites, Celebrations and Reenactments Committee works to preserve, mark and interpret historic sites and buildings, making recommendations to the National Society, State Societies and local Chapters as appropriate. It monitors special historic celebration events and encourages SAR participation
See the attached Calendar of Events. This attached document is to serve as a guide for planning purposes. Note to obtain further details about these events please see the MAIN SAR calendar
Guidelines for Co-sponsored Events
Living History or Re-enactment Groups
"Living History" or Re-enactment Groups
A re-enactor is someone who recreates history down to the last details. This is done by portraying the look and actions of a person from a given era. With this being the site for the Sons of the American Revolution it only makes sense to introduce you to groups who represent American Revolution period. By exploring some of the various links on this page you will see groups who re-enact the American Revolution period military units. An even better thing to do is attend one of the many events in which these groups appear and get to see them in action.
Re-enactors have a strong interest in history and how it is portrayed in current life. What starts as a hobby sometimes becomes a way of life and many, many hours of enjoyment. Re-enactors come from all walks of life doctors, lawyers, plumbers, teachers, mechanics, etc. They get enjoyment out of showing other people the life and times of the era in which they are re-enacting. The hobby also lends itself to helping people to get away from the stress of this time in history.
If you have thought about the idea of becoming a re-enactor there are some things you need to do first.
First find a unit which interest you. Look for units in your area, do some research online about different units or contact local historic sites. Once you find a unit that interest you, go to one of their scheduled re-enactments. Get to know the people involved in the various units. Ask questions! You may not find the right fit on your first visit, but keep looking. When you feel comfortable with a particular group or unit and they feel comfortable with you, express your interest in joining their unit.
Once you have found a comfortable fit with a unit, then you must start to acquire the clothes, uniform and accouterments. Waiting until you find the "right" unit will save you time and money when it comes to acquiring the right stuff. Many members of the unit will offer suggestions on where to find the best material and at the most reasonable price. Re-enacting can be an expensive hobby and sometimes the sutlers at a given event aren't necessarily carrying items that are right for the re-enactment period being portrayed. As you step into the world of a different era, you will appreciate history in a different way.
Receiving a Designation of a National Historic Event
The following criteria were adopted by the Historic Sites & Celebrations Committee at its meeting during the Fall 2012 Leadership meeting in Louisville.
- A recognized battle or event of the Revolution must have occurred at or near the proposed location
- Established history of an event being held by a NSSAR Chapter or State Society
- Evidence of participation by multiple NSSAR State Societies or Chapters and other organizations at the event
- The history of the event that indicates that it will continue into the future
- A written packet of information prepared for distribution to the Committee in advance and to contain:
- Information about the battle or event
- Evidence as to why it is important that the event be considered of national significance
- In a state with no Revolutionary War battle or event sites, an explanation as to why the proposed event should be considered of national significance
A chapter or state society wishing to have an event considered for designation as a National Historic Site or Celebration should prepare a written proposal addressing each of the criteria cited above. The written proposal must be submitted to the Chairman no later than thirty (30) days prior to the next Leadership Meeting to allow time for distribution prior to the meeting. Any submissions received after the deadline will be held until the next meeting.
Information Technology Committee
Information Technology Committee
The Information Technology Committee considers, plans, implements, assist and trains as needed to satisfy NSSAR needs related to information technology so as to provide and maintain efficient and cost effective internal and external information acquisition, processing and dissemination operations. The Committee consists of two sub-committees: the Internal Systems Sub-Committee and the Web Sub-Committee. The Committee reports all findings and recommendations to the Secretary-General.
- SARTECHhot [dot] rr [dot] com (Information Technology Committee Chairman)
Internal Systems Sub-Committee works with Headquarters staff to develop and optimize the information technology systems at National Headquarters and the flow of information between National Headquarters and other SAR entities (officers, Committees, State Societies and Chapters).
The Web Sub-Committee works to increase the the functions and use of the Internet to assist in making the general public and the membership of the NSSAR aware of the programs of the organization. One of the ways in which we do this is offering the SAR forums. These serve as a tool for SAR Members to talk with each other. To access these, please login, and click on the "Forums" link that appears on the left hand side.
The Investment Committee invites suggestions for improvement to the June 18th draft NSSAR Investment Policy Statement.
Please read the five attachments linked below and suggest additional ideas, concerns or comments by adding a comment at the bottom of the page.
Suggestions received before August 30 will be considered by the Investment Committee in September for revision of the NSSAR Investment Policy Statement for presentation to the Leadership Meeting - September 26 -28, 2013 in Louisville, Kentucky.
C. David Billings, Ph.D.
Chairman, Investment Committee
Medals and Awards Committee
The Medals and Awards Committee considers proposals for new medals, certificates and other awards, including modifications to existing medals, certificates or awards. The Committee also has jurisdiction over SAR insignia and the copyrighted SAR logo. The Committee reviews recommendations for Gold Good Citizenship Medals and reports to the Executive Committee.
- Form for the proposal of a New Medal or Award can be found in the "Forms" section of the website here.
Medical Advisory Committee
The Mens Health Link is provided by the Medical Advisory Committee (MAC) for members of the National Society Sons of the American Revolution. The committee has 22 members, almost all of whom are health professionals. The primary responsibility of the committee is to provide information and education on health matters to the membership.
Initial health information in this link deals with “Health Literacy.” Health Literacy is described as “The degree to which individuals have the capacity to obtain, process, and understand basic health information and services needed to make appropriate health decisions.” In a report from the National Network of Libraries of Medicine (NNLM.gov) Health Literacy is further described as “The ability to understand instructions on prescription drug bottles, appointment slips, medical education brochures, doctor’s directions and consent forms, and the ability to negotiate complex healthcare systems. Health Literacy is not simply the ability to read. It requires a complex group of reading, listening, analytical and decision-making skills, and the ability to apply these skills to health situations.”
Studies have shown that most Americans have quite limited health literacy. This is a very significant issue for web searching as more people, now in the millions, search the web for answers to health questions. Studies have shown that the more anxious a person is about finding answers relating to his health, the more anxious he ends up after searching. A major problem is that there are more and more websites to search, with more flawed and sometimes even deceptive information.
The Medical Advisory committee has reviewed and approved the following health literacy and information websites. We plan to periodically update and add to these lists.
Information provided in this link has been reviewed and approved by the Medical Advisory Committee (MAC). This is not medical advice, and any information that a reader might apply to himself should be communicated to his personal physician for professional deliberation and advice.
Health Literacy Websites for the SAR Compatriot
Health Literacy: Websites for Searching Symptoms and Specific Conditions
Health Literacy: Websites for Learning About Health Literacy
Health Literacy:Websites for Searching Medications
The MAC has also prepared a Medi-Log that can be downloaded, filled out and placed in your wallet. You can find it in the Forms section of the website here.
Last updated on 01 June 2011
Minuteman Nomination Committee
This is the highest award presented to a member by the National Society. It is presented for distinguished service rendered to the SAR on the National level. Members are selected by the Minuteman Committee from submitted applications. The Committee is appointed by the President General from previous recipients of the award. It is presented during the Annual Congress to no more than six recipients per year. More information can be found in the SAR Handbook.
A little more detailed information about the award can be found on the website here.
- The Nomination Guidelines and Prerequisites can be found in the "forms" section here.
- The Nomination form can be found in the "forms" section here.
- To see a list of all the previous recipients of the award you can visit the page here.
Newsletters and Periodicals Committee
The Newsletters and Periodicals Committee is responsible for both creating and maintaining communications with State Societies and Chapters which result in the improvement of SAR newsletters and other periodic publications.
The Committee is also responsible for conducting a newsletters and periodicals workshop at each National Congress for interested State Societies and Chapters.
In addition, judges the Carl F. Bessent Award, the Jennings H. Flathers Award, the Paul M. Niebell, Sr., Award and the Grahame T. Smallwood, Jr. Award at each National Congress.
Newsletters and Periodicals Handbook
The Newsletters and Periodicals Committee has created the following Newsletter Handbook to assist those Compatriots, Chapters and State Societies in their creation of a periodical newsletter.
You can Find the Handbook here
Newsletters and Periodicals Awards
Guidelines for Judging
- Eligibility: To be eligible for competition, there should be a minimum of two (2) printed issues per year submitted to the Committee Chairman by December 15. However, Editors are encouraged to place the Committee Chairman on their normal distribution list.
- Contains: (Chapter, State and/or National activities, a calendar and/or notices of events, membership info, such as welcoming of new, remembering deceased, etc., special observances announced and/or reported, and special stories)
- Editorial Content: (writing style & content, punctuation, spelling & typo’s, helpfulness to readers, general interest of articles, identifiable masthead & SAR logo, and overall quality)
- Appearance: (general layout, use of photographs, use of art/graphics, typefaces, and neatness).
Submit State and Chapter Newsletters to:
NSSAR Newsletter Chairman
414 Wilder Drive
Fayetteville, NC 28314
- Chapters: Determined by the number of printed pages.
(Bessent) Up to four 8 1/2 x 11 pages for single sheet.
Five or more 8 1/2 x 11 pages for multi-sheet.
(Niebell) Up to ten 8 1/2 x 11 printed pages, over 500 members.
(Smallwood) Over ten printed pages, over 500 members.
(Flathers) 500 or less members.
(Blank pages are not part of page count, but will be considered
in use of space or appearance.)
- Method of printing: Whether by copier, digital or offset printing, it is not to be of primary concern. Cost of production should not be the major factor in determining the “best all-around” newsletter. It is true that with more money to spend, the quality of the print, pictures, and design will be high, but content, and making do with the available resources will be considered.
Further considerations will be made in quality of production through quantity of mistakes and errors, an identifiable masthead with the state or chapter name and SAR logo prominent, the officers’ or editor’s name given or a contact number, wise use of space, and that pictures are an integral part of the coverage.
Every editor, and state society or chapter, considers their newsletter to be excellent and deserving of recognition. They are to be commended for the efforts expended. However, there are only a few awards available, and the competition is fierce, with little room for error. There is also some subjectivity incorporated into the judging process in order to provide flexibility in determining the best newsletters. These guidelines should help editors determine if they are meeting the requirements necessary to be competitive. If so, then they can submit them for judging. If not, then they should work towards meeting the requirements before submitting. Remember, good communication is the goal, not awards or accolades.
Carl F. Bessent Award
This award has two categories:
- Single Sheet - Up to 11 by 17 inches (four 8 1/2 by 11 pages) See description in the attached PDF below.
- Multiple Sheet - Five or more 8 1/2 by 11 inch pages
The award is presented to Chapter Editors for best multiple sheet and single sheet periodicals. A certificate is presented during the annual Congress to both first place and honorable mention for each category.
Jennings H. Flathers Award
The Jennings H. Flathers Award is presented to the State Society with fewer than 500 members judged having the best periodical or newsletter.
A cash award will be presented for first place and honorable mention from the proceeds of the endowment fund established by his widow, Mrs. Elizabeth Flathers. The fund was established in the memory and recognition of Jennings H. Flathers' work and devotion to the improvement of State and Chapter newsletters as Chairman of the Newsletters and Periodicals Committee.
State Societies currently having fewer than 500 members include:
|Alaska ||Montana |
|Arkansas ||Mexico |
|Arizona ||Nebraska |
|Canada ||Nevada |
|Colorado ||New Hampshire |
|Dakota ||New Mexico |
|District of Columbia ||Oklahoma |
|Delaware ||Oregon |
|France ||Rhode Island |
|Hawaii ||Switzerland |
|Idaho ||United Kingdom |
|Iowa ||Utah |
|Maine ||Vermont |
|Massachusetts ||Washington |
|Michigan ||Wisconsin |
|Minnesota ||West Virginia |
|Mississippi ||Wyoming |
Paul M. Niebell, Sr., Award
The Paul M. Niebell, Sr. Award is presented to State Societies with over 500 members judged having the best periodical or newsletter with ten or fewer pages.
A cash award is presented during the annual Congress for the first place and honorable mention from the proceeds of the endowment fund established by Mrs. Eleanor Smallwood Niebell. The fund was established in recognition of her husband's (Paul M. Niebell, Sr.) continuous support and many outstanding contributions to the SAR.
Grahame T. Smallwood, Jr. Award
The Grahame T. Smallwood, Jr. Award is presented to State Societies with over 500 members judged having the best periodical or newsletter with more than ten pages.
A cash award is presented during the annual Congress for the first place and honorable mention from the proceeds of the endowment fund established by Mrs. Eleanor Smallwood Niebell. The fund was established in recognition of her brother's (Grahame T. Smallwood, Jr.) continuous support and many outstanding contributions to the SAR.
Newsletters and Periodicals Committee Judging Sheet Criteria
Contains (Maximum of 4 points each)
- Chapter, State and/or National activities?
- A calendar and/or notice of events?
- Membership info, such as welcoming of new, remembering deceased, etc.?
- Special observances announced and/or reported?
- Special stories?
SUB TOTAL (Maximum of 20 points)
Editorial Content (Maximum of 10 points each)
- Writing style & content
- Punctuation, spelling, typo’s
- Helpfulness to readers
- General interest of articles
- Identifiable masthead & SAR logo
- Overall quality
SUB TOTAL (Maximum of 60 points)
Appearance (Maximum of 4 points each)
- General layout
- Use of photography
- Use of art/graphics
SUB TOTAL (maximum of 20 points)
Maximum Total of 100 points
Operation Ancestor Search
OAS is a free national genealogy training program for Wounded Warriors and their families. It provides participants with the knowledge and tools that allow them to conduct their own genealogy research as they recover from their injuries at military hospitals and VA medical facilities across the country.
The OAS program was initiated by the NSSAR and is conducted through its state societies and local affiliate chapters and volunteer members. OAS does not charge any participant for the training and resources provided and it is not a recruiting tool for the SAR.
The national committee evolved from a local program developed at the former Walter Reed Army Medical Center (now the Walter Reed National Military Medical Center) by the DCSSAR. The program proved so successful that Ancestry.com became a major national sponsor, contributing a $180,000 grant over three years, renewable for another three years after the initial period.
A National Chairman presides over the OAS Committee. Each State Society shall have its own OAS Chairman to spearhead these efforts and organize each state’s program. State chairmen shall serve as ex officio members of the national committee. Additional members shall be appointed as necessary in order to perform the work of the committee as stated in its functions.
State OAS Committee Members shall be volunteers who desire to share the genealogy expertise within the SAR in order to give back to the Wounded Warriors who were injured in their service to our nation. They provide injured service members with the knowledge and tools they need to conduct their own genealogy research in training classes, work sessions, individual hands-on assistance, and most notably, access to Ancestry.com databases.
1. Help target the military medical facilities within the respective states that are most open and receptive to offering the OAS program to their Wounded Warriors.
2. Help identify the key personnel at those facilities and ensure that the facilities have adequate meeting space and computer facilities.
3. Help match the facilities with the leadership of the SAR local chapters in their closest geographic proximity in order to ensure adequate volunteer support.
4. Ensure that the state and local OAS committees are "visionary," meaning that they will not only serve the needs of the Wounded Warriors while they are inpatients, but that they will collaborate with local genealogical societies, lineage societies, libraries and other organizations as appropriate for support with training, reintegration and mentoring after they transition back to their local communities.
5. Ensure that the SAR’s greatest resources – our MEMBERS in local chapters across the country, in concert with our State and National Societies – continue to develop Operation Ancestor Search as the preeminent SAR program, not only for us, but for our OAS partners who provide the resources that support our nation’s Wounded Warriors and their families.
Patriotic Outreach Committee
The Patriotic Outreach Committee fosters cooperative arrangements with patriotic organizations such as American Legion and patriotic programs such as Wreaths Across America, Blue Star Salute, etc.
- You can find the Committee's Partners in Patriotism Report in the Forms section of the website here.
The ROTC/JROTC/Service Academies Committee has oversight of the Chapter and State Society level ROTC/JROTC programs. The Committee conducts the National Society's ROTC/JROTC program and selects the winner of the National Society's award to the most outstanding JROTC Cadet and the first runner-up. The committee also serves as liaison with the United States Service Academies.
If you would like to make a gift the ROTC / JORTC Fund, you can find that form here.
SAR Silver ROTC Medal Program for College ROTC Units
There are two types of college/university ROTC Units.
Host Units are the primary ROTC Unit for a given area. This Unit presents the SAR Silver ROTC Medal Package to a cadet/midshipman selected by the Senior Officer and his/her staff. Naturally military bearing, leadership potential, attitude, and scholastic achievements are factors that the staff may consider in making their annual selection of an outstanding cadet. A University may have Host ROTC Units from several services. For example, one University in Georgia has 3 ROTC Units (Army, Navy, and Air Force).
Cross-Town Units fall under a Host ROTC Unit. A Host Unit may have several Cross-Town Units as part of its program. Cross-Town Units are normally located at smaller universities/colleges that are relatively close to their Host ROTC Unit. Naturally, a Cross-Town Army ROTC Unit would be associated with a Host Army ROTC Unit. Cross-Town ROTC Units do not qualify for the SAR Silver ROTC Medal; however, one of their cadets could be the recipient of the SAR Silver ROTC Medal from the Host Unit.
Management of the SAR Silver ROTC Medal Program falls under the State Society. It is possible that in your area, a given chapter supports the local University Host Unit. If you have questions please contact your State Society ROTC/JROTC Representative (POC) listed on the Contact page.
NOTE: As an example, the Georgia Society (GASSAR) operates the SAR Silver ROTC Medal Program. The Georgia Society purchases 15 Silver ROTC Medal Packages that are distributed under cover letter to 15 ROTC Host Units, located at 12 Universities. The Georgia Society then tasks 10 chapters located in the general vicinity of the University to present these medal packages at the Annual ROTC Award Ceremony/Banquet. As required, the Chapter President or his Representative awards the selected cadet at a private ceremony with the Senior ROTC Officer, the recipient, and whenever feasible, the cadet's family.
Bronze and Silver JROTC/ROTC Medal Request Form
This form was designed to assist a Chapter and Society to gather the correct information for recognition of the excellent candidates that are presented the Bronze JROTC and Siler ROTC Medals each year.
This is made available as a convenience and is not a mandatory requirement.
You can find the form here.
Meeting Minutes can be found here.
United States Coast Guard Academy - Alexander Hamilton Award for 2013
At the May 21st awards ceremony for the United States Coast Guard Academy in New London, Connecticut; Regimental Commander Holli Bastinck was the recipient of the Alexander Hamilton award. A cash prize for the most outstanding Senior Thesis, Capstone Project, or Directed Study in Public Policy or Government. This year’s presentation was made by CTSSAR State President Stephen P. Shaw. While at the academy, Ensign Bastinck studied government with a concentration in international law. Her first duty station will be in Boston, where she will serve as a deck watch officer on the CGC Spendor. This past spring, Ensign Bastinck won awards at the International Law Conference Competition in Italy and was selected as a Division III All-American in Softball, leading the academy softball team to its third consecutive league title. Assisting with the presentation was Rear Admiral Sandra L. Stosz, the 40th Superintendent of the academy and a 1982 graduate.
Retention & Reinstatement
The Retention/Reinstatement Committee develops new programs, processes and strategies to retain current members and rerecruit and reinstate lapsed members.
Over the past few years a focus of the SAR has been on the processing of new applications – both the number being processed and the time that it takes for this processing to occur. Close on the heels of this focus is the cost related to getting a new member approved. Estimates are that it takes the SAR approximately two years of dues to recover those costs that are not associated with the application fee.
While the SAR could answer the questions of how many new members and how many reinstatements it generated each year, the basic question of how many members does the SAR retain could not be answered. In other words, while there has been a focus on getting members into the SAR, there was no similar focus on retaining members once they were approved.
In terms of “brass tacks,” the focus on new membership could be distilled into how much new revenue the SAR was receiving from dues but could not answer the question on how much money it was losing in not receiving ongoing dues payments from those members who did not retain their membership.
Feeding this lack of focus on retention is a common belief that many new members are just “Certificate Members” – men who only want a membership certificate to place on their wall and who drop their membership at the first opportunity and that there is really nothing that can be done to combat this type of member.
Thus, over the past two years, two new committees have been established, the first by President General Ed Butler to generate a common Annual Reconciliation Template so that the process of reconciling membership would be standardized and simplified in terms of the man hours needed by the National Office. Secondly, President General David Sympson established the Reinstatement & Retention Committee to study the data available from this new Annual Reconciliation Form to develop useful reports for the general membership and to identify and/or develop materials that can aid the various state societies in their efforts to retain membership.
Thus this new webpage has been developed as the primary means of communicating the analyzed data and the materials identified / developed by the committee.
Hopefully, the materials presented will help each society mitigate the expenses related to the letters and notices that are sent out each year trying to get the member to pay dues to continue their membership as well as lowering the expenses of pursuing the member who has dropped their membership.
Getting back to the issue of the “Certificate Member,” this is not as large a problem as commonly believed. In every state society that has been studied in detail the actual number of “certificate members” runs between 10% and 15% of new members. Where the largest drop off in membership occurs is after the third year of membership! The next largest drop off occurs after the 12th year of membership.
These two demarcation points correspond to firstly not engaging the new member in the work of the chapter or society in the first years of membership. After they give it some time hoping to find a connection point, they eventually drop their membership. Secondly, the member was successfully engaged but has now progressed through all the offices of the chapter/society or has lost interest after working on the projects that initially interested them and is now looking to find something new to do.
Hopefully this webpage will provide tools and suggestions that will be useful in increasing your retention rate. Please check back often as materials and data are updated.
The Reinstatement & Retention Committee
2009-2010 Retention Analysis
JANUARY 1, 2010 MEMBERSHP
ACTUAL LOSS 1
NET CHANGE FROM JANUARY 1, 2009 2
RETENTION RATE 3, 4
District of Columbia
- Actual Loss counts only Drops and Resignations since Transfers Out are not Actual Losses in overall SAR membership.
- Net Change is the sum of Actual Growth (new members and reinstatements) minus Actual Loss
- Retention Rate is derived from taking Actual Loss and dividing by the sum of Beginning Membership plus Actual Growth.
- Deaths are not included as a factor in Retention Rate. Deaths accounted for a loss of 2.15% in the year reported above.
- 53 Societies are reported with 26 falling below the national retention rate of 88.55% and 27 falling above. The Germany, International and Switzerland Societies did not furnish a reconciliation report. The Spanish Society formed during the year and thus a retention rate is not applicable.
- 23 of the 53 Societies reported a Net Loss for the year.
- Each Society can determine the money that it is losing and thus does not have available for the next calendar year by multiplying the Actual Losses number by the amount of Society dues. For example, while the National Society had an Actual Growth of 3,813 members for total new revenue of $114,390 throughout the year, this was offset by the loss $114,120 due to Actual Losses of 3,804.
- The size of the Society does not have a bearing on the reported retention rate.
Strategic Planning Committee
The Strategic Planning Committee, as defined in Bylaw No. 18, Section 1(g) is responsible for reviewing NSSAR programs, evaluating NSSAR needs and making recommendations to the Executive Committee, Trustees, and Congress on its findings in the form of the NSSAR Strategic Plan. The Committee shall (i) prepare a one-year, five-year and ten-year plan, (ii) submit the plan to the President General and Executive Committee for review and approval prior to submission of the strategic plan by the Secretary General to the Board of Trustees for its final approval, and (iii) shall review the strategic plan during each fiscal year and advise the President General, Executive Director, Executive Committee and Board of Trustees of its comments.
Membership of the Committee may be found here
Chronology of Strategic Planning
On August 1, 2013 the Strategic Planning Committee initiated a comprehensive strategic planning process designed to develop a strategic plan for the NSSAR that will provide direction and growth through 2025.
The NSSAR has done planning in the past. Various individual committee, project, Center and Foundation plans exist also. It is important to review plans, update them, and develop a cohesive NSSAR plan which is simple that 1) charts a direction, 2) allows efforts to be aligned around common objectives, 3) influences resource allocation decisions as appropriate, and 4) allows a competitive advantage to be articulated clearly.
Toward that end, we began a comprehensive strategic planning process consisting of developing the following strategic planning elements:
Vision: Desired end-state at some point in the future
Core Values: Guide Behavior
Distinctive Capabilities: Core competencies required to fulfill our mission
Goals: What is to be accomplished in each Distinctive Capability in order to reach our vision
Strategies: Define direction to accomplish goals. Critical things we must do to achieve our distinctive capabilities. Guide fulfillment of Strategies. Results can be measured.
Tactics: Actions required to meet Strategic Objectives
Result/Date Initiated and Completed/Responsibility/Revenue and Cost
The planning process consists of the Strategic Planning Committee of approximately 15 members to draft plan elements through Strategies. At that point, a number of focused Task Forces, each consisting of approximately 5 members will be established around each Distinctive Capability and its Goal and Strategies. The Task Forces will be charged with reviewing the draft work of the Strategic Planning Committee, drafting Tactics including a Financial Responsibilities Table, which when executed would result in Strategic Objectives being met, and making recommendations back to the Strategic Planning Committee. The Financial Responsibilities Table will identify Result, Date Initiated, Date Completed, Responsibility, Revenue and Cost. A number of iterations might occur between the Strategic Planning Committee and the Task Forces until sufficient consensus occurs to allow movement toward implementation to begin.
Progress in meeting established targets of the Strategic Objectives and the Financial Responsibilities Table will be assessed periodically to determine progress. This assessment could be integrated into a Balanced Score Card approach that would allow an assessment of whether Goals are being met and whether the Strategic Priorities need adjustment.
This periodic review and adjustment process will inform the Strategic Planning Committee as it prepares the next one-year plan from the Tactics and Action Items identified in the Financial Responsibilities Table for the next year.
Evolution of the Strategic Plan is chronicled throughout the links below, which are updated as meetings of the Strategic Planning Committee take place.
1.0 Strategic Planning Committee Process Memo 2013.08.01
2.0 Strategic Planning Committee Presentation 2013.08.01
3.0 Memo to Strategic Planning Committee, Mission, Vision, Values 2013.08.01
The Patriot Index / Revolutionary War Graves Register Committee
The Patriot Index/Revolutionary War Graves Register Committee develops, and implements a strategy for gathering, assembling, producing and distributing data about America's patriots of the Revolutionary War for the purpose of fostering the memory of their heroic deeds, and the sacrifices they made during the birth of our nation.
Specifically, we are developing a manual or template for grave marking ceremonies intended to promote the activity, and have a mechanism in place to recognize participation in the events.
In addition, we have published, and continue to update, the Patriot and Grave Registry, a searchable on-line database of patriots that catalogs known information about those patriots, their grave location, and information about their descendants who have joined the Sons of the American Revolution.
Compatriot Douglas H. Stansberry was presented the first Service to Veterans Medal
by President General Larry D. McClanahan in 2002. Participating in the ceremony were
Stanley A. Evans, Sr. (left) and Timothy R. Bennett (right)
The current activities of the National Committee include the design and qualifications of a Military Service Medal. This would be for Compatriots who served their country in the military but not on the battlefield. This medal is still in the development stages.
The committee is also reviewing the issuance of a gold version of the Service to Veterans Medal to be presented to General William C. Westmoreland Award recipients.
USS Stark Memorial Award
In 1988, the NSSAR authorized, THE USS STARK MEMORIAL AWARD to memorialize those brave men and women who continue to stand at the forefront to preserve the freedoms our patriotic ancestors fought so long and hard to achieve. Its purpose is to recognize outstanding Chapters and the most outstanding State Society within the National Society of the Sons of the American Revolution for their participation in Veterans Committee activities.
The period of program activities will be from January 1 through December 31 of the following year. Chapter activities are to be recorded by the Chapters Veterans Committee Chairman and reported to the State Veterans Committee Chairman by January 15. The State Chairman files a report to the State Society President by February 1. The State Veterans Committee Chairman will report all activities to the Executive Director at National Headquarters and the Veterans Committee Chairman by February 15. The Veterans Committee will judge the submittals at the Spring Trustee Meeting on.
Awards to recognize the State Society and Chapters whose collectively participate most actively with the programs of the Veterans Committee. The winning State & Chapters will have its name and year engraved on a plaque and a streamer issued for attaching to the State SAR flagstaff and Chapter SAR flagstaff. First place streamers will be awarded to the most active Chapters by the following membership size:
- 10 to 49
- 50 to 99
- 100 to 199
- and over 200
General William C. Westmoreland Award
This award to an individual was authorized in 1996. The State Society submits the name along with a short story of the individual's work with veterans which is judged by the Veterans Committee. The award is given each year in recognition to an outstanding SAR Veterans Volunteer. The deadline for nominations for this award is February 1. The winner is selected at the Spring Trustee meeting in Louisville, KY.
Service to Veterans Medal
- This medal will only be awarded to SAR members.
- This medal will be awarded when a Compatriot has contributed 5,000 Stark points. (These points can be a combination of time given, clothing and/or money donated, or other items based on the USS Stark Award score sheet)
- Each individual is responsible for recording his personal point accumulation.
- The chapter Veteran's Committee Chairman must verify these points.
- Point will be retroactive for previous Veterans activities, if points awarded are duly documented.
- For multiples of 3,000 point a bronze oak leaf cluster will be awarded.
- After 5 bronze oak leaf clusters have been presented, a silver oak leaf cluster will be presented to replace the 5 previous bronze clusters.
- A certificate of accomplishment will accompany the medal and each cluster.
- The chapter or state may present this award
- The cost of the award will be paid by the awarding organization.
Veterans Recognition Committee
At the 123rd Congress, President General Joseph W. Dooley addressed Compatriots and their ladies at his installation banquet, concerning five initiatives for his 2013-2014 tenure and the creation of the Vietnam War Veterans Task Force, to bring on line the Vietnam War Veterans Corps under the purview of the Veterans Recognition Committee. The NSSAR now has three Veterans Corps. Previously, President General Stephen A. Leishman (2012-2013) brought on line the Korean Service Veterans Corps, and before that President General J. David Sympson (2010-2011) instituted the World War II Veterans Corps.
Members of the VRC include Jim Arnold, Charlie Brown, Bill Kabel, Martin Klotzback, Brooks Lyles, Dan McMurray, Paul Prescott, Ken Roach, Walt Seaton, Vic McMurry, Chuck Sweeney, Kent Webber, and Bob Wylie.
- The VRC Charter can be found here
- Information concerning membership in the World War II Veterans Corps can be found here
- Information concerning membership in the Korean Service Veterans Corps can be found here
- Information concerning membership in the Vietnam War Veterans Corps can be found here
- Information concerning NSSAR Veterans Corps Eligibility and Related Articles can be found here and here