SAR Application Program Choices


Application Programs

Now that you have traced your lineage, and collected your documents, the next step in the process is the preparation of the actual application to the SAR.  The preparation of the application may be done by a genealogy Helper, Chapter or State Registrar, or you can do it yourself.

There are currently several methods in which you can prepare a SAR Application, some of which include Software applications.  We have listed them below.  Each one offers a different method to complete the application.

This is a PDF file that allows the user to produce an application form that is (within the limits of the printer being used) very similar to the current pre-printed NSSAR Membership Application Form, Form #0915.  The form and data can be saved to your hard drive for editing later or to use when filing a Supplemental Application which uses much of the same lineage. Remember to use the "Save As" Command, and change the name of the file.

This is a program written by Compatriot Cox (TX) that assists in the preparation of a SAR Application.

  • Online Application preparation

The NSSAR is currently working an online Application Submission tool that you can use to prepare applications.  We are working hard on getting this ready, and it should be available soon.  Check back for more details.



Below are is of the basic information regarding the defaults for all applications submitted to the NSSAR, regardless of how they are prepared.

  • All applications are required to be printed on a special 8.5 by 14 inch SAR watermarked paper.  This paper is available from the SAR Merchandise Department and is listed as catalog number #0917 Blank Archival Paper.  Please visit the SAR Merchandise online catalog for a supply.


  • The text format for the forms should be Times New Roman in a normal print, NOT bold typeface.


  • The data entered onto the form may be in Helvetica or Times Roman or Courier and in either normal or bold typeface.


NOTE:  The National Headquarters will return any application whose text, logo or data are badly printed.  Since new applicants are usually not familiar with what a properly printed form looks like, Chapter and State Society individuals who are involved with the application process should watch for problem applications.

SARApAid by Cox Software

Cox Software
SARApAid by Ray Cox (TX)

This program has been licensed as an approved NSSAR Application form software package.  It is a stand-alone program (for Win95, Win98, WinMe, WinNT 3.51+, Win2000, WinXP, Vista, and Windows 7) requiring no other application or software package to provide complete entry, editing, saving, recall, and printing of NSSAR Application forms #0915U (2003 - new Universal form), #0915Y (2000 - Youth/Youth Life Membership form), as well as exchanging form data via E-mail attachments.

Further information on the program, e.g., cost ($20 delivered, including free program upgrades via Internet download for 2 years), and DEMO downloads are available at the Cox SoftWare Web site,

Note: The Cox program is the only one of the programs offered which can import form data from sources other than its native file formats.   Compatriot Cox has incorporated the capability to import form data from each of the other approved programs in support of the NSSAR Patriot Index Project.   Please see the Cox Software web site for further details.