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NSSAR Forms and Publications

The Following page lists the various Forms and Publications that the NSSAR uses. By using the drop down list to the left, you can select the type of form that you are looking for.

If you are looking to report a Compatriots death, you can use the Compatriot Death Report Form.

If you are looking to report a change in State of Chapter level officers, you can use the Officer change report Form.

Title Form Form Description Last updatesort icon
USS Stark Memorial Award Guidelines And Entry Form

This is the form and guidelines for the USS Stark Memorial Award.

Saturday, 1 February 2014 - 6:12pm
Eagle Scout 4 Generation Ancestor Chart

This is the 4 generation Ancestor form that is required for the Eagle Scout Scholarship program.

 

Monday, 3 February 2014 - 9:47am
SAR Application (PDF Version)

This file allows the user to produce an application form that is (within the limits of the printer being used) very similar to the current pre-printed NSSAR Membership Application Form, Form #0915. Before Printing, you may need to change the Page Setup to Legal Size paper. When printing, Print page 1, then reinsert the paper into your printer and print Page 2 on the back side. The form and data can be saved to your hard drive for editing later or to use when filing a Supplemental Application which uses much of the same lineage. Remember to use the "Save As" Command, and change the name of the file.

Friday, 14 February 2014 - 3:19pm
PG-Cup-Americanism-Scoresheet

Updated 23 Feb 2014

This is the combined form for both the President General's Cup and the Americanism Award. The Form includes the score sheet as well as directions about the contest. Any questions should be directed to the Americanism Committee.  This is a new version of the form that was re-worked by the americanism committee.

You can find a powerpoint show on how to use the form here.

The NSSAR Americanism Committee is pleased to announce that it has updated the Americanism Score Sheet with respect to the 5 Initiatives announced by President General Joe Dooley at the 2013 Annual Congress in Kansas City.  Details on these initiatives are posted on the NSSAR website.   
 
The new Score Sheet has "Last Updated: 11 Feb 2014 - 2130 hours MCA" cited at the bottom of the Cover Sheet. 
 
While new language has been added, IT IS NOT NECESSARY for those who have already begun data entry in an earlier time stamped form.  All that has to be done is refer to the updated language found on Tabs 7 and 16 when completing the data entry on the earlier form so that all points that have been earned are captured. 
Tuesday, 25 February 2014 - 9:35am
Handbook Change Memo

Handbook Change memo

Friday, 4 April 2014 - 9:35am
NSSAR Form 0921: Member Transmittal Form

(Form 0921, last revised July 2014) State Secretaries and others use this form to accompany materials dealing with member status. This file has fully active form fields. You will need Adobe Acrobat 6.0 or higher.  Note: Once filled in please print this form on canary yellow paper so it is less likely to get lost in the documentation that accompanies the application.

Monday, 4 August 2014 - 3:00pm
National Reconciliation Template

This form is to be used by States. In addition to providing a standardized format for reporting all the changes in membership year over year, the new Reconciliation Form also calculates the amount of dues that the society owes to the National Office. In future years, the form can be updated to include any changes in dues or membership categories. There are instructions and a Chapter format as well. (Both Can be found in the forms section)

 

he 2013 template has been tested by a number of state society secretaries across the nation to find any formula errors and to identify potential issues.  The template that is now available is the result of this testing.  The version of the template that you should be using has the following time / date stamp on the Cover Sheet:  “Last Updated: 20 May 2013 – 800 hours MCA”.

 

The major change for this year is that all positive additions to the society are entered on a single page.  Also, Memorial memberships can now be correctly entered as both an addition and subtraction. 

 

Please note that if you have been keeping track of the 2013 membership on the previous form that data does not need to be entered over again.  If desired, that data should be COPIED & PASTED into the new template.  DO NOT CUT & PASTE as that will corrupt the embedded formulas in the spread sheet. 

 

As always, if there are any issues, please contact the National Office and they will forward all questions and issues to the appropriate volunteers for follow up. 

 
 
Monday, 18 August 2014 - 9:19am
Tom & Betty Lawrence American History Teacher Award Release Form

This is the form that nominated Teachers need to sign for the Tom & Betty Lawrence American History Teacher Award.  For more details see the following page.

Monday, 8 September 2014 - 8:19am
Lawrence Award Chapter and State Instructions

Form to be used by state and chapters for the Lawrence Award.

Monday, 8 September 2014 - 8:23am
Lawrence Application Form

Form to be used to enter the Lawrence award contest

Monday, 8 September 2014 - 8:24am
Mailable Library Brochure

This Library Brochure is a 3 to a (one) page layout, designed to fit in a regular business envelope.  Members to have the ability to print off their own copies to hand out at meetings and events.

See the other Library handout here.
Tuesday, 9 September 2014 - 8:11am
Replacement-Duplicate Membership Form

 

Use this form to request a replacement or duplicate membership certificate.  Download the form fill it out, and then mail it back to the NSSAR headquarters.

 

Of note, By default, all certificates contain electronic signatures of the current President General and Secretary General, as well as the member’s State Society at the time of approval. To obtain State officers’ signatures, membership certificates will first be mailed to the State Society where the membership originated (even if the member later transferred to a different State Society). The certificate will then be forwarded to you by that State Society.

Supplemental certificates will be mailed directly to you.
 
Monday, 22 September 2014 - 12:07pm
NSSAR Life Membership Application

Life Membership may now be purchased at a rate that depends on your age. At the 124th Congress the fee scale was approved and it appears on the Life Membership Application form. Note: This fee covers the National dues only, so you will still have to pay the State Society's annual fee to be an active member of the SAR.

Tuesday, 23 September 2014 - 9:33am
Research request Form

 

 

The Research Service is an hourly-based search of the various sources available within the NSSAR Genealogical Research Library. The various sources available may include but are not limited to NSSAR applications, documentation records, family Bible, Ancestry, and other Genealogical Societies.
 
Each separate hourly request will receive 10 standard pages of photocopied material (any additional pages will be billed to the requestor at $0.50/page plus mailing cost). Any unused standard pages of the initial 10 do not carry over to a new research request unless the new research request is a continuation of the original research request.
The minimum request is for one hour. You will receive a status report after the first hour of research is completed with follow up reports after every 3rd hour or the end of the research project.
 
The Research Service does NOT accept requests via email or over the telephone. All requests must include a signed and dated Research Letter of Agreement, completed Research Request Form and payment, along with additional material enumerated in the Research Letter of Agreement at the time of requests.
 
 
 
Tuesday, 23 September 2014 - 9:37am
Ancestor-Search

 

 

This form is used to request that SAR headquarters staff do the following:

  • Revolutionary War Ancestor Search Only: You will receive the latest application filed on this ancestor.

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Tuesday, 23 September 2014 - 9:49am
Record-Copy-Request

 

 

This form is used to request that SAR headquarters staff do the following:

  • NSSAR Member’s Application Record Copy Only.  

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Wednesday, 8 October 2014 - 2:07pm
NSSAR Form 0918: Reinstatement Transfer of Membership

Bylaw 21 Reinstatement Transfer of Membership. Use this if you have not paid national dues in one or more years and wish to become active again in a different State Society.

Tuesday, 14 October 2014 - 2:24pm
NSSAR Genealogical Policies

 

The Genealogy Committee of the NSSAR is responsible for forming the genealogy policies of the organization. Policies are formed by official action of the Committee during its meetings. A policy is becomes effective upon adoption and remains in effect until the policy has been completed or rescinded.
 
The Genealogy Committee works closely with the Genealogist General and the NSSAR Genealogy Staff in the administration of the policies.
 
This on-line document is updated each time policy changes are adopted by the Committee so users are encouraged to download updated copies frequently.
Friday, 5 December 2014 - 3:48pm
Application Preparation Manual

 

One of the primary objectives of SAR in general, and of its State and Chapter Registrars in particular, is growing its numbers.  Key factors in that process are the preparation, review, and approval of membership applications.  The intent of this Manual is to help Registrars understand their responsibilities as Registrar and understand the elements of a successful application by discussing in general terms policies adopted by the NSSAR Genealogy Committee, and by providing examples both of best practices and common pitfalls.  For detailed text of current policies, see the Genealogy Committee Policies Manual.  
 
Friday, 5 December 2014 - 3:50pm
Friends of the Library Application

Membership dues in the FOL are $25. A distinctive FOL lapel pin is given for new or renewing members since October 1, 2014 and may be picked up at the Library or at NSSAR meetings. The goals of the Friends of the SAR Library are to:

  • To raise funds for the enhancement of library services. There are many important items that are not included in the general SAR budget for the Library. The FOL helps to provide funding for these extra services or needed software and equipment.
  • To encourage gifts, memorials, and endowments for the benefit of library services. The Friends encourage donations of books and other materials, as well as these larger financial contributions for the purchase of special materials or building, operation and maintenance needs.
  • To assist the Library in publicizing knowledge of its collections and services and informing members and the public about library related programs.
Wednesday, 10 December 2014 - 4:55pm
Record Documentation Request

 

 


This form is used to request that SAR headquarters staff do the following:

  • Documentation Search Request Only: There is an additional fee of $.50 per page after the initial 5 pages
     
    Email for a total count of pages available before ordering: RecordCopyatsar [dot] org
     
      

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

 

 

Monday, 15 December 2014 - 10:30am
NSSAR Form 0920: Dual Membership

Application for Dual Membership. Use this if you wish to be a member of a second State Society. (You will pay state dues to both primary and dual states, but national dues only through your primary society.)

Tuesday, 16 December 2014 - 12:49pm