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NSSAR Forms and Publications

The Following page lists the various Forms and Publications that the NSSAR uses. By using the drop down list to the left, you can select the type of form that you are looking for.

If you are looking to report a Compatriots death, you can use the Compatriot Death Report Form.

If you are looking to report a change in State of Chapter level officers, you can use the Officer change report Form.

Titlesort icon Form Form Description Last update
Medi-Log form Medi-Log form for your wallet Created by the Medical Advisory Committee, this handy form is designed to be completed and kept in your wallet. Thursday, 25 June 2009 - 12:41pm
Merchandise Order Form

Form that can be used to order merchandise.

Monday, 30 December 2013 - 9:30am
Military Service Reporting Form A form for reporting a Compatriots Military Service Wednesday, 30 September 2009 - 11:47am
Minuteman Guidelines

The highest award presented to a member by the National Society. It is presented for distinguished service rendered to the SAR on the National level. Members are selected by the Minuteman Committee from submitted applications. The Committee is appointed by the President General from previous recipients of the award. It is presented during the Annual Congress to no more than six recipients per year. More information can be found in the SAR Handbook.

 

The Nomination form can be found here.

Thursday, 19 August 2010 - 10:03pm
Minuteman Nomination

The highest award presented to a member by the National Society. It is presented for distinguished service rendered to the SAR on the National level. Members are selected by the Minuteman Committee from submitted applications. The Committee is appointed by the President General from previous recipients of the award. It is presented during the Annual Congress to no more than six recipients per year. More information can be found in the SAR Handbook. The Minuteman Nomination Form linked below is a form fillable PDF. It will let you fill-in the form on-screen, then print-out both form and data at the same time on 8.5 by 14 inch paper. You may save the data along with the program by using the "Save As" option and using a unique name to save it.

Thursday, 21 March 2013 - 8:23am
Mission: CAR This one-page trifold pamphlet tells what every member should know about the C.A.R. Thursday, 25 June 2009 - 12:47pm
National Reconciliation Template

This form is to be used by States. In addition to providing a standardized format for reporting all the changes in membership year over year, the new Reconciliation Form also calculates the amount of dues that the society owes to the National Office. In future years, the form can be updated to include any changes in dues or membership categories. There are instructions and a Chapter format as well. (Both Can be found in the forms section)

 

he 2013 template has been tested by a number of state society secretaries across the nation to find any formula errors and to identify potential issues.  The template that is now available is the result of this testing.  The version of the template that you should be using has the following time / date stamp on the Cover Sheet:  “Last Updated: 20 May 2013 – 800 hours MCA”.

 

The major change for this year is that all positive additions to the society are entered on a single page.  Also, Memorial memberships can now be correctly entered as both an addition and subtraction. 

 

Please note that if you have been keeping track of the 2013 membership on the previous form that data does not need to be entered over again.  If desired, that data should be COPIED & PASTED into the new template.  DO NOT CUT & PASTE as that will corrupt the embedded formulas in the spread sheet. 

 

As always, if there are any issues, please contact the National Office and they will forward all questions and issues to the appropriate volunteers for follow up. 

 
 
Monday, 18 August 2014 - 9:19am
New or Modified Medal/Award Form

Form for Proposal of a New or Modified Medal or Award

Monday, 29 October 2012 - 8:54am
NSSAR Color Guard Handbook

The purpose of this handbook is to provide general information about Color Guards, and especially for the Color Guard of the National Society, Sons of the American Revolution. Much of the information in this handbook was published in various issues of The SAR Guardsman magazine, beginning in the year 2000. Some material has been obtained from the NSSAR Handbook, the NSSAR History, Volume III (1983-2000). Some material has been borrowed from Color Guard handbooks prepared by various SAR state societies and chapters across the country.

 

The NSSAR Color Guard Committee is pleased to announce that the updated version of The NSSAR Color Guard Handbook.  The handbook has been updated with information regarding the new Von Steuben Medal for Sustained Achievement and the Molly Pitcher Medal for service to the Color Guard by ladies. 

Friday, 2 August 2013 - 7:46am
NSSAR Form 0910: General Information and Application Requirements

(Form 0910, last revised Oct 2012, original on blue paper) This one-sheet pamphlet lists application fees and annual dues for the many categories of membership.

Monday, 11 February 2013 - 4:51pm
NSSAR Form 0911: To Help Preserve a Precious Heritage (Form 0911, last revised 1999 Sep, original has color photos) This one-page trifold pamphlet describes the SAR, explains why someone should become a member, and describes the many ways in which the SAR helps preserve our nation's heritage of liberty and independence. Thursday, 25 June 2009 - 12:56pm
NSSAR Form 0912: Requirements for Preparation of Applications

 

Form 0912 is being updated, but older versions are still available from Merchandise to assist applicants. Please see the on-line NSSAR Genealogy Policy Manual and the Registrar’s Instruction Manual for more complete information and guidance on preparing applications.

 

(Form 0912, last revised Sep 2008, original on green paper) This one-page trifold pamphlet tells what to give the applicant, what sorts of documents are acceptable, how to write data on the application, and how to cite the sources used.

Friday, 17 February 2012 - 9:34am
NSSAR Form 0913: SAR Whats (Form 0913, undated, original on white paper) This one-page trifold pamphlet has two blank panels so that it may be folded, addressed, and mailed to prospects without using envelopes. Thursday, 25 June 2009 - 12:57pm
NSSAR Form 0914: New Member Information (Form 0914, original on salmon paper) This one-page trifold pamphlet outlines the history, structure, and programs of the SAR especially for new members. Thursday, 25 June 2009 - 12:59pm
NSSAR Form 0918: Reinstatement Transfer of Membership

Bylaw 21 Reinstatement Transfer of Membership. Use this if you have not paid national dues in one or more years and wish to become active again in a different State Society.

Tuesday, 14 October 2014 - 2:24pm
NSSAR Form 0919: Transfer of Membership

Use this if you wish to change your primary membership affiliation to a new state. Note: If you have paid National dues to the State which you are leaving, you do not need to pay National dues for that same year to the State to which you are transferring.

Friday, 1 October 2010 - 10:32am
NSSAR Form 0920: Dual Membership

Application for Dual Membership. Use this if you wish to be a member of a second State Society. (You will pay state dues to both primary and dual states, but national dues only through your primary society.)

Tuesday, 16 December 2014 - 12:49pm
NSSAR Form 0921: Member Transmittal Form

(Form 0921, last revised July 2014) State Secretaries and others use this form to accompany materials dealing with member status. This file has fully active form fields. You will need Adobe Acrobat 6.0 or higher.  Note: Once filled in please print this form on canary yellow paper so it is less likely to get lost in the documentation that accompanies the application.

Monday, 4 August 2014 - 3:00pm
NSSAR Genealogical Policies

 

The Genealogy Committee of the NSSAR is responsible for forming the genealogy policies of the organization. Policies are formed by official action of the Committee during its meetings. A policy is becomes effective upon adoption and remains in effect until the policy has been completed or rescinded.
 
The Genealogy Committee works closely with the Genealogist General and the NSSAR Genealogy Staff in the administration of the policies.
 
This on-line document is updated each time policy changes are adopted by the Committee so users are encouraged to download updated copies frequently.
Friday, 5 December 2014 - 3:48pm
NSSAR Life Membership Application

Life Membership may now be purchased at a rate that depends on your age. At the 124th Congress the fee scale was approved and it appears on the Life Membership Application form. Note: This fee covers the National dues only, so you will still have to pay the State Society's annual fee to be an active member of the SAR.

Tuesday, 23 September 2014 - 9:33am
NSSAR Patriot Grave Marking Medal Requirements

A list of the Medal requirements for the Patriot Grave Marking medal

 

Please also see the application for the medal as well.

Saturday, 16 February 2013 - 10:15pm
Oration Endowment Contribution Form

 

 

The Rumbaugh Orations Contest’s National level awards are not currently competitive among nationwide contests. Currently, the program disperses $11,000 annually where competitive levels are closer to $30,000.
 
The Orations Committee is seeking to rectify this disparity with an enhanced endowment.
 
Joseph Warren, a Boston doctor, was the orator selected to commemorate the anniversary of the Boston Massacre. Because the orator would be heckled by unforgiving British officers and sympathizers, Warren bravely presented his speech with a steady and firm voice. Warren’s stirring oratory skill recruited more patriots and moved others to support the Revolution.
 
Saturday, 15 December 2012 - 9:23pm
Partners in Patriotism Form

 

This is the PARTNERS IN PATRIOTISM Reporting form for the Patriot Outreach Committee.

 

Monday, 16 September 2013 - 7:56am
Partners In Patriotism Report

Partners In Patriotism Report, use this form to report your activities.

 

Remember you cannot send to much information on a Partners in Patriotism  (PiP) event.

 

Monday, 30 April 2012 - 11:23am
Patriot Grave Reporting Form

You can use this form to report the location of a patriot's grave.

 

Saturday, 16 February 2013 - 10:06pm
Patriot Graves Report

This Form, and the Data on this form, are for Committee use Only.
To submit a registration electronically using this form:
(1) Follow the instructions to enter the requested information
(2) When form is complete click "Register" at the bottom of the form.


Note: You may print this page out, fill it in by hand and mail this form to:
Revolutionary War Graves Committee, NSSAR
1000 South Fourth St.,
Louisville, KY 40203

Tuesday, 23 February 2010 - 10:50pm
Patriot Medal

The Patriot Medal is awarded only by a state society. It is the highest award given for service at the state or chapter level. This medal is presented only to individuals and may be received ONLY once. It represents long, faithful and outstanding service at the state and/or chapter level. Service at the national level can not be considered in making the award.

Thursday, 11 March 2010 - 3:52pm
PG-Cup-Americanism-Scoresheet

Updated 23 Feb 2014

This is the combined form for both the President General's Cup and the Americanism Award. The Form includes the score sheet as well as directions about the contest. Any questions should be directed to the Americanism Committee.  This is a new version of the form that was re-worked by the americanism committee.

You can find a powerpoint show on how to use the form here.

The NSSAR Americanism Committee is pleased to announce that it has updated the Americanism Score Sheet with respect to the 5 Initiatives announced by President General Joe Dooley at the 2013 Annual Congress in Kansas City.  Details on these initiatives are posted on the NSSAR website.   
 
The new Score Sheet has "Last Updated: 11 Feb 2014 - 2130 hours MCA" cited at the bottom of the Cover Sheet. 
 
While new language has been added, IT IS NOT NECESSARY for those who have already begun data entry in an earlier time stamped form.  All that has to be done is refer to the updated language found on Tabs 7 and 16 when completing the data entry on the earlier form so that all points that have been earned are captured. 
Tuesday, 25 February 2014 - 9:35am
Public Service and Heroism Award Reporting

Use this form to report the awarding of the following medals:

Law Enforcement Commendation
Fire Saftey Commendation
EMS Commendation
or Heroism Award

A PDF version of the form can be downloaded, printed out, and mailed in if you like.  You can find that form in the "Forms" section of the NSSAR Website.

Reports that are made before June 1 will be included in the Public Service Awards Booklet at the NSSAR Congress for that year.

Wednesday, 2 June 2010 - 2:25pm
Public Service Heroism Report

Please fill out this form if your State or Chapter has presented the Law Enforcement Commendation, Fire Saftey Commendation, EMS Commendation, or Heroism Award.

 

This form is can be filled out online as a webform here.  No postage needed.

 

Saturday, 16 February 2013 - 10:35pm
Reciprocal Youth Exchange Program This is the form / packet of info that is required to participate in the SAR Youth Exchange program. Packet includes instructions. Tuesday, 6 October 2009 - 12:41pm
Record Documentation Request

 

 


This form is used to request that SAR headquarters staff do the following:

  • Documentation Search Request Only: There is an additional fee of $.50 per page after the initial 5 pages
     
    Email for a total count of pages available before ordering: RecordCopyatsar [dot] org
     
      

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

 

 

Monday, 15 December 2014 - 10:30am
Record-Copy-Request

 

 

This form is used to request that SAR headquarters staff do the following:

  • NSSAR Member’s Application Record Copy Only.  

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Wednesday, 8 October 2014 - 2:07pm
Reenactment-Guidelines

The purpose of this pamphlet, provided by the Sons of the American Revolution Reenactors Committee (SARRC), is to provide suggestions, recommendations, and some basic guidelines for co-sponsored events and activities between the Sons of the American Revolution and the American Revolutionary War historical reenactment community. The SARRC (hereinafter referred to as the Committee) hopes that these ideas will help to develop a close and mutually beneficial relationship between these two organizations in achieving their shared goal, that of promoting the remembrance of our great Revolution

Wednesday, 3 February 2010 - 9:50am
Replacement-Duplicate Membership Form

 

Use this form to request a replacement or duplicate membership certificate.  Download the form fill it out, and then mail it back to the NSSAR headquarters.

 

Of note, By default, all certificates contain electronic signatures of the current President General and Secretary General, as well as the member’s State Society at the time of approval. To obtain State officers’ signatures, membership certificates will first be mailed to the State Society where the membership originated (even if the member later transferred to a different State Society). The certificate will then be forwarded to you by that State Society.

Supplemental certificates will be mailed directly to you.
 
Monday, 22 September 2014 - 12:07pm
Research request Form

 

 

The Research Service is an hourly-based search of the various sources available within the NSSAR Genealogical Research Library. The various sources available may include but are not limited to NSSAR applications, documentation records, family Bible, Ancestry, and other Genealogical Societies.
 
Each separate hourly request will receive 10 standard pages of photocopied material (any additional pages will be billed to the requestor at $0.50/page plus mailing cost). Any unused standard pages of the initial 10 do not carry over to a new research request unless the new research request is a continuation of the original research request.
The minimum request is for one hour. You will receive a status report after the first hour of research is completed with follow up reports after every 3rd hour or the end of the research project.
 
The Research Service does NOT accept requests via email or over the telephone. All requests must include a signed and dated Research Letter of Agreement, completed Research Request Form and payment, along with additional material enumerated in the Research Letter of Agreement at the time of requests.
 
 
 
Tuesday, 23 September 2014 - 9:37am