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NSSAR Forms and Publications

The Following page lists the various Forms and Publications that the NSSAR uses. By using the drop down list to the left, you can select the type of form that you are looking for.

If you are looking to report a Compatriots death, you can use the Compatriot Death Report Form.

If you are looking to report a change in State of Chapter level officers, you can use the Officer change report Form.

Title Form Form Description Last updatesort icon
Research request Form

 

 

The Research Service is an hourly-based search of the various sources available within the NSSAR Genealogical Research Library. The various sources available may include but are not limited to NSSAR applications, documentation records, family Bible, Ancestry, and other Genealogical Societies.
 
Each separate hourly request will receive 10 standard pages of photocopied material (any additional pages will be billed to the requestor at $0.50/page plus mailing cost). Any unused standard pages of the initial 10 do not carry over to a new research request unless the new research request is a continuation of the original research request.
The minimum request is for one hour. You will receive a status report after the first hour of research is completed with follow up reports after every 3rd hour or the end of the research project.
 
The Research Service does NOT accept requests via email or over the telephone. All requests must include a signed and dated Research Letter of Agreement, completed Research Request Form and payment, along with additional material enumerated in the Research Letter of Agreement at the time of requests.
 
 
 
Tuesday, 23 September 2014 - 10:37am
Ancestor-Search

 

 

This form is used to request that SAR headquarters staff do the following:

  • Revolutionary War Ancestor Search Only: You will receive the latest application filed on this ancestor.

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Tuesday, 23 September 2014 - 10:49am
NSSAR Form 0918: Reinstatement Transfer of Membership

Bylaw 21 Reinstatement Transfer of Membership. Use this if you have not paid national dues in one or more years and wish to become active again in a different State Society.

Tuesday, 14 October 2014 - 3:24pm
Friends of the Library Application

Membership dues in the FOL are $25. A distinctive FOL lapel pin is given for new or renewing members since October 1, 2014 and may be picked up at the Library or at NSSAR meetings. The goals of the Friends of the SAR Library are to:

  • To raise funds for the enhancement of library services. There are many important items that are not included in the general SAR budget for the Library. The FOL helps to provide funding for these extra services or needed software and equipment.
  • To encourage gifts, memorials, and endowments for the benefit of library services. The Friends encourage donations of books and other materials, as well as these larger financial contributions for the purchase of special materials or building, operation and maintenance needs.
  • To assist the Library in publicizing knowledge of its collections and services and informing members and the public about library related programs.
Wednesday, 10 December 2014 - 5:55pm
Record Documentation Request

 

 


This form is used to request that SAR headquarters staff do the following:

  • Documentation Search Request Only: There is an additional fee of $.50 per page after the initial 5 pages
     
    Email for a total count of pages available before ordering: RecordCopyatsar [dot] org
     
      

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

 

 

Monday, 15 December 2014 - 11:30am
NSSAR Form 0920: Dual Membership

Application for Dual Membership. Use this if you wish to be a member of a second State Society. (You will pay state dues to both primary and dual states, but national dues only through your primary society.)

Tuesday, 16 December 2014 - 1:49pm
DAR Finder Form (Word)

Every year at the NSSAR National Congress the National Society presents the DAR/SAR Award to the DAR state society that recruits the most members for SAR during the calendar year. This is the form that is required to be submitted with applications to have them count towards the DAR/SAR award.

There is also a PDF Version as well.  It can be found here.

Friday, 30 January 2015 - 5:22pm
National Reconciliation Template

This form is to be used by States. In addition to providing a standardized format for reporting all the changes in membership year over year, the new Reconciliation Form also calculates the amount of dues that the society owes to the National Office. In future years, the form can be updated to include any changes in dues or membership categories. There are instructions and a Chapter format as well. (Both Can be found in the forms section)

 

he 2013 template has been tested by a number of state society secretaries across the nation to find any formula errors and to identify potential issues.  The template that is now available is the result of this testing.  The version of the template that you should be using has the following time / date stamp on the Cover Sheet:  “Last Updated: 20 May 2013 – 800 hours MCA”.

 

The major change for this year is that all positive additions to the society are entered on a single page.  Also, Memorial memberships can now be correctly entered as both an addition and subtraction. 

 

Please note that if you have been keeping track of the 2013 membership on the previous form that data does not need to be entered over again.  If desired, that data should be COPIED & PASTED into the new template.  DO NOT CUT & PASTE as that will corrupt the embedded formulas in the spread sheet. 

 

As always, if there are any issues, please contact the National Office and they will forward all questions and issues to the appropriate volunteers for follow up. 

 
 
Thursday, 12 February 2015 - 4:13pm
The George Washington Endowment Fund

This trifold flyer describes the fund and includes a form for making donations.

Monday, 16 February 2015 - 9:33am
Mailable Library Brochure

This Library Brochure is a 3 to a (one) page layout, designed to fit in a regular business envelope.  Members to have the ability to print off their own copies to hand out at meetings and events.

 
Monday, 16 February 2015 - 11:20am
PG-Cup-Americanism-Scoresheet

Updated 23 Feb 2015

This is the combined form for both the President General's Cup and the Americanism Award. The Form includes the score sheet as well as directions about the contest. Any questions should be directed to the Americanism Committee.  This is a new version of the form that was re-worked by the americanism committee.

You can find a powerpoint show on how to use the form here.

The NSSAR Americanism Committee is pleased to announce that it has updated the Americanism Score Sheet with respect to the 5 Initiatives announced by President General Joe Dooley at the 2013 Annual Congress in Kansas City.  Details on these initiatives are posted on the NSSAR website.   
 
The new Score Sheet has "Last Updated: 11 Feb 2014 - 2130 hours MCA" cited at the bottom of the Cover Sheet. 
 
While new language has been added, IT IS NOT NECESSARY for those who have already begun data entry in an earlier time stamped form.  All that has to be done is refer to the updated language found on Tabs 7 and 16 when completing the data entry on the earlier form so that all points that have been earned are captured. 

The 2014 Americanism Scoresheet can be found by clicking on the following link: 2014 Americanism Scoresheet

Monday, 23 February 2015 - 11:42am
Rumbaugh Entry Fom A-B

The is the Entry form for the Rumbaugh Oration Contest. It includes both Form A & B.

Monday, 2 March 2015 - 11:04am
Rumbaugh Judging Sheet

This is the form that should be used when judging the Rumbaugh Oration Contest.

Monday, 2 March 2015 - 11:16am
NSSAR Genealogical Policies

 

The Genealogy Committee of the NSSAR is responsible for forming the genealogy policies of the organization. Policies are formed by official action of the Committee during its meetings. A policy is becomes effective upon adoption and remains in effect until the policy has been completed or rescinded.
 
The Genealogy Committee works closely with the Genealogist General and the NSSAR Genealogy Staff in the administration of the policies.
 
This on-line document is updated each time policy changes are adopted by the Committee so users are encouraged to download updated copies frequently.
Thursday, 12 March 2015 - 4:45pm
NSSAR Form 0913: SAR Whats

(Form 0913, undated, original on white paper) This one-page bi-fold pamphlet has a brief description of What the SAR does and is great for giving to prospective members.

Thursday, 2 April 2015 - 9:17am
Record-Copy-Request

 

 

This form is used to request that SAR headquarters staff do the following:

  • NSSAR Member’s Application Record Copy Only.  

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Friday, 17 April 2015 - 4:27pm
NSSAR Form 0911: To Help Preserve a Precious Heritage

(Form 0911, last revised 1999 Sep, original has color photos) This one-page trifold pamphlet describes the SAR, explains why someone should become a member, and describes the many ways in which the SAR helps preserve our nation's heritage of liberty and independence.

Tuesday, 5 May 2015 - 4:01pm
Eagle Scout Application Form

Application for the Eagle Scout Scholarship Program. Be sure to also download the 4 Generation Ancestor Chart.

Thursday, 21 May 2015 - 9:07am
Application Preparation Manual

 

One of the primary objectives of SAR in general, and of its State and Chapter Registrars in particular, is growing its numbers.  Key factors in that process are the preparation, review, and approval of membership applications.  The intent of this Manual is to help Registrars understand their responsibilities as Registrar and understand the elements of a successful application by discussing in general terms policies adopted by the NSSAR Genealogy Committee, and by providing examples both of best practices and common pitfalls.  For detailed text of current policies, see the Genealogy Committee Policies Manual.  
 
Sunday, 14 June 2015 - 9:36am
Gold Good Citizenship Award Application

This is the form that needs to be filled out for Nomination for the Gold Good Citizenship Award

Sunday, 14 June 2015 - 9:41am
NSSAR Color Guard Handbook

The purpose of this handbook is to provide general information about Color Guards, and especially for the Color Guard of the National Society, Sons of the American Revolution. Much of the information in this handbook was published in various issues of The SAR Guardsman magazine, beginning in the year 2000. Some material has been obtained from the NSSAR Handbook, the NSSAR History, Volume III (1983-2000). Some material has been borrowed from Color Guard handbooks prepared by various SAR state societies and chapters across the country.

 

The NSSAR Color Guard Committee is pleased to announce that the updated version of The NSSAR Color Guard Handbook.  The handbook has been updated with information regarding the new Von Steuben Medal for Sustained Achievement and the Molly Pitcher Medal for service to the Color Guard by ladies. 

Wednesday, 15 July 2015 - 2:40pm
Committee's Report Form

Used for National or State Society Committees to report their activities to the Trustees, Annual Congress Delegates or State Officers. This is a version that can be used with Microsoft Word. There is also a pdf version.

Wednesday, 29 July 2015 - 3:35pm