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NSSAR Forms and Publications

The Following page lists the various Forms and Publications that the NSSAR uses. By using the drop down list to the left, you can select the type of form that you are looking for.

If you are looking to report a Compatriots death, you can use the Compatriot Death Report Form.

If you are looking to report a change in State of Chapter level officers, you can use the Officer change report Form.

Title Form Form Description Last updatesort icon
ROTC JROTC Nomination Form

Form used for Nomination in the ROTC / JROTC youth contest

Tuesday, 17 September 2013 - 11:36am
Korean Service Corps Form

 

Form for the Korean Service Corps

Tuesday, 24 September 2013 - 5:41pm
NSSAR Genealogical Policies

 

The Genealogy Committee of the NSSAR is responsible for forming the genealogy policies of the organization. Policies are formed by official action of the Committee during its meetings. A policy is becomes effective upon adoption and remains in effect until the policy has been completed or rescinded.
 
The Genealogy Committee works closely with the Genealogist General and the NSSAR Genealogy Staff in the administration of the policies.
 
This on-line document is updated each time policy changes are adopted by the Committee so users are encouraged to download updated copies frequently.
Wednesday, 2 October 2013 - 8:51pm
Vietnam War veterans Corps Form

Vietnam War veterans Corps Form

 

Thursday, 10 October 2013 - 9:17am
Korean Service Corp Eligibility

Korean Service Corp Eligibility Information

Thursday, 10 October 2013 - 9:29am
Vietnam Corps Eligibility

Vietnam Corps Eligibility Information

Thursday, 10 October 2013 - 9:30am
SAR Bronze ROTC Medal
The SAR Bronze ROTC Medal is approved by the United States Army, the United States Navy, the United States Marine Corps, and the United States Air Force. Each service has notified its JROTC Units of this approval and has authorized presentation to its cadets.
This award may be presented by the National Society, a state society or a chapter to students enrolled in JROTC Programs. The medal endeavors to foster the principle of "citizen-soldier" exemplified by the Minutemen. The SAR Bronze ROTC Medal is presented only to students in secondary school JROTC units. No recipient may receive the Bronze ROTC Medal more than once
Monday, 18 November 2013 - 10:03am
Grave Marking Medal Application

This is the form used to apply for the Patriot Graves marking medal

Please also see the medal requirements form

Monday, 25 November 2013 - 10:30am
Merchandise Order Form

Form that can be used to order merchandise.

Monday, 30 December 2013 - 10:30am
USS Stark Memorial Award Guidelines And Entry Form

This is the form and guidelines for the USS Stark Memorial Award.

Saturday, 1 February 2014 - 7:12pm
Eagle Scout 4 Generation Ancestor Chart

This is the 4 generation Ancestor form that is required for the Eagle Scout Scholarship program.

 

Monday, 3 February 2014 - 10:47am
SAR Application (PDF Version)

This file allows the user to produce an application form that is (within the limits of the printer being used) very similar to the current pre-printed NSSAR Membership Application Form, Form #0915. Before Printing, you may need to change the Page Setup to Legal Size paper. When printing, Print page 1, then reinsert the paper into your printer and print Page 2 on the back side. The form and data can be saved to your hard drive for editing later or to use when filing a Supplemental Application which uses much of the same lineage. Remember to use the "Save As" Command, and change the name of the file.

Friday, 14 February 2014 - 4:19pm
PG-Cup-Americanism-Scoresheet

Updated 23 Feb 2014

This is the combined form for both the President General's Cup and the Americanism Award. The Form includes the score sheet as well as directions about the contest. Any questions should be directed to the Americanism Committee.  This is a new version of the form that was re-worked by the americanism committee.

You can find a powerpoint show on how to use the form here.

The NSSAR Americanism Committee is pleased to announce that it has updated the Americanism Score Sheet with respect to the 5 Initiatives announced by President General Joe Dooley at the 2013 Annual Congress in Kansas City.  Details on these initiatives are posted on the NSSAR website.   
 
The new Score Sheet has "Last Updated: 11 Feb 2014 - 2130 hours MCA" cited at the bottom of the Cover Sheet. 
 
While new language has been added, IT IS NOT NECESSARY for those who have already begun data entry in an earlier time stamped form.  All that has to be done is refer to the updated language found on Tabs 7 and 16 when completing the data entry on the earlier form so that all points that have been earned are captured. 
Tuesday, 25 February 2014 - 10:35am
Application Preparation Manual

 

One of the primary objectives of SAR in general, and of its State and Chapter Registrars in particular, is growing its numbers.  Key factors in that process are the preparation, review, and approval of membership applications.  The intent of this Manual is to help Registrars understand their responsibilities as Registrar and understand the elements of a successful application by discussing in general terms policies adopted by the NSSAR Genealogy Committee, and by providing examples both of best practices and common pitfalls.  For detailed text of current policies, see the Genealogy Committee Policies Manual.  
 
Wednesday, 5 March 2014 - 10:14am
Record-Copy-Request

 

 

This form is used to request that SAR headquarters staff do the following:

  • NSSAR Member’s Application Record Copy Only.  

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Thursday, 20 March 2014 - 1:16pm
Ancestor-Search

 

 

This form is used to request that SAR headquarters staff do the following:

  • Revolutionary War Ancestor Search Only: You will receive the latest application filed on this ancestor.

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the Documentation from a Members application, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

Thursday, 20 March 2014 - 1:17pm
Record Documentation Request

 

 


This form is used to request that SAR headquarters staff do the following:

  • Documentation Search Request Only: There is an additional fee of $.50 per page after the initial 5 pages
     
    Email for a total count of pages available before ordering: RecordCopyatsar [dot] org
     
      

​Please complete the form and mail it to the address provided on the form.

 

Please be aware that we do not have backup documentation for those applications filed before 1978. The approximate Member National Number cutoff for the documentation files is numbers prior to #114000.

 

If you are looking for the form to request a Copy of a members Application, you can find it here

If you are looking for the form to request a Copy of the most recent application for a particular Ancestor, you can find it here

 

You will need Adobe Reader to open this form.  Adobe Reader is available as a free download here

 

 

Thursday, 20 March 2014 - 1:20pm
Handbook Change Memo

Handbook Change memo

Friday, 4 April 2014 - 10:35am
NSSAR Form 0921: Member Transmittal Form

(Form 0921, last revised July 2014) State Secretaries and others use this form to accompany materials dealing with member status. This file has fully active form fields. You will need Adobe Acrobat 6.0 or higher.  Note: Once filled in please print this form on canary yellow paper so it is less likely to get lost in the documentation that accompanies the application.

Monday, 4 August 2014 - 4:00pm
National Reconciliation Template

This form is to be used by States. In addition to providing a standardized format for reporting all the changes in membership year over year, the new Reconciliation Form also calculates the amount of dues that the society owes to the National Office. In future years, the form can be updated to include any changes in dues or membership categories. There are instructions and a Chapter format as well. (Both Can be found in the forms section)

 

he 2013 template has been tested by a number of state society secretaries across the nation to find any formula errors and to identify potential issues.  The template that is now available is the result of this testing.  The version of the template that you should be using has the following time / date stamp on the Cover Sheet:  “Last Updated: 20 May 2013 – 800 hours MCA”.

 

The major change for this year is that all positive additions to the society are entered on a single page.  Also, Memorial memberships can now be correctly entered as both an addition and subtraction. 

 

Please note that if you have been keeping track of the 2013 membership on the previous form that data does not need to be entered over again.  If desired, that data should be COPIED & PASTED into the new template.  DO NOT CUT & PASTE as that will corrupt the embedded formulas in the spread sheet. 

 

As always, if there are any issues, please contact the National Office and they will forward all questions and issues to the appropriate volunteers for follow up. 

 
 
Monday, 18 August 2014 - 10:19am
NSSAR Life Membership Application

Life Membership may now be purchased at a rate that depends on your age. At the 124th Congress the fee scale was approved and it appears on the Life Membership Application form. Note: This fee covers the National dues only, so you will still have to pay the State Society's annual fee to be an active member of the SAR.

Wednesday, 27 August 2014 - 10:49am