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Guidelines for Judging

  1. Eligibility: To be eligible for competition, there should be a minimum of two (2) printed issues per year submitted to the Committee Chairman by December 15. However, Editors are encouraged to place the Committee Chairman on their normal distribution list.
  2. Judging:
    1. Contains: (Chapter, State and/or National activities, a calendar and/or notices of events, membership info, such as welcoming of new, remembering deceased, etc., special observances announced and/or reported, and special stories)
    2. Editorial Content: (writing style & content, punctuation, spelling & typo’s, helpfulness to readers, general interest of articles, identifiable masthead & SAR logo, and overall quality)
    3. Appearance: (general layout, use of photographs, use of art/graphics, typefaces, and neatness).

          Submit State and Chapter Newsletters to:
              Steve Pittard
              NSSAR Newsletter Chairman
              414 Wilder Drive
              Fayetteville, NC 28314
  3. Categories:
    1. Chapters: Determined by the number of printed pages.
          (Bessent)    Up to four 8 1/2 x 11 pages for single sheet.
                           Five or more 8 1/2 x 11 pages for multi-sheet.
    2. States:
          (Niebell)     Up to ten 8 1/2 x 11 printed pages, over 500 members.
          (Smallwood)     Over ten printed pages, over 500 members.
          (Flathers)     500 or less members.
              (Blank pages are not part of page count, but will be considered
              in use of space or appearance.)
  4. Method of printing: Whether by copier, digital or offset printing, it is not to be of primary concern. Cost of production should not be the major factor in determining the “best all-around” newsletter. It is true that with more money to spend, the quality of the print, pictures, and design will be high, but content, and making do with the available resources will be considered.

    Further considerations will be made in quality of production through quantity of mistakes and errors, an identifiable masthead with the state or chapter name and SAR logo prominent, the officers’ or editor’s name given or a contact number, wise use of space, and that pictures are an integral part of the coverage.

    Every editor, and state society or chapter, considers their newsletter to be excellent and deserving of recognition. They are to be commended for the efforts expended. However, there are only a few awards available, and the competition is fierce, with little room for error. There is also some subjectivity incorporated into the judging process in order to provide flexibility in determining the best newsletters. These guidelines should help editors determine if they are meeting the requirements necessary to be competitive. If so, then they can submit them for judging. If not, then they should work towards meeting the requirements before submitting. Remember, good communication is the goal, not awards or accolades.