CODE OF BUSINESS ETHICS AND CONDUCT POLICY
SECTION 1. GENERAL
NSSAR is a not-for-profit corporation chartered by an Act of the United States Congress on June 9, 1906. The purposes and objects of NSSAR are declared to be patriotic, historical, and educational, and shall include those intended or designed to perpetuate the memory of the men who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote among their descendants; to inspire them and the community at large with a more profound reverence for the principles of the Government founded by our forefathers; to encourage historical research in relation to the American Revolution; to acquire and preserve the records of the individual services of the patriots of the war, as well as documents, relics, and landmarks; to mark the scenes of the Revolution by appropriate memorials; to celebrate the anniversaries of the prominent events of the war and of the Revolutionary period; to foster true patriotism; to maintain and extend the institutions of American freedom, and to carry out the purposes expressed in the preamble to the Constitution of our country and the injunctions of Washington in his farewell address to the American people.
In an effort to maintain the high standard of conduct expected and deserved by our Forefathers, our Members, and the American public NSSAR operates under the Code of Business Ethics and Conduct outlined below.
SECTION 2. COMPLIANCE REQUIREMENTS
All members, employees, and volunteers are required to comply with applicable federal, state, and local laws and regulations and with NSSAR bylaws and policies.
SECTION 3. PROHIBITED ACTIONS
No member, employee, or volunteer shall engage in the following actions:
- Authorize the use of or use for the benefit or advantage of any person, the name, emblem, endorsement, services or property of NSSAR, except in conformance with NSSAR policy.
- Accept or seek on behalf of any other person, any financial advantage or gain of other than nominal value offered as a result of the member’s, employee’s, or volunteer’s affiliation with NSSAR.
- Publicly use any NSSAR affiliation in connection with promotion of partisan politics, religious matters or positions on any issue not in conformity with the official position of NSSAR.
- Disclose any confidential NSSAR information that is available solely as a result of the member’s, employee’s or volunteer’s affiliation with NSSAR to any person not authorized to receive information, or use to the disadvantage of NSSAR any such confidential information, without the express authorization of NSSAR.
- Knowingly take any action or make any statement intended to influence the conduct of NSSAR in such a way as to confer any financial benefit on any person, corporation or entity in which the individual has a significant interest or affiliation.
- Operate or act in a manner that creates a conflict or appears to create a conflict with the interests of NSSAR and any organization in which the individual has a personal, business or financial interest.
- Retaliate against any member, employee or volunteer who seeks advice from, raises a concern with or makes a complaint about fraud, waste, abuse, policy violations, discrimination, illegal conduct, unethical conduct, unsafe conduct or any other misconduct by the organization, its members, employees or volunteers.
- Operate or act in any manner that is contrary to the best interest of NSSAR.
- Conduct in disseminating via multi-party e-mail, mail, social media or other means, disparaging, maligning, false, or harassing comments or statements concerning compatriots.
- Issuance of circulars, communications or pronouncements regarding the NSSAR purporting to represent official policies of the NSSAR via e-mail, mail, social media or other means, without the approval of the Trustees, Executive Committee or the Executive Director.
- Misappropriate or convert to personal use the personal or intellectual property of the NSSAR without the approval of the Trustees, or if that authority is delegated, without the approval of the Executive Committee or the Executive Director.
SECTION 4. REPORTING RESPONSIBILITY
Each member, employee, volunteer and other stakeholder of NSSAR has an obligation to report in accordance with this Code of Business Ethics and Conduct Policy violations and suspected violations of this Policy.
SECTION 5. HANDLING OF REPORTED VIOLATIONS
Violations of this Policy shall be referred to the Ethics Committee for investigation in accordance with NSSAR Bylaw 18, Section 7. The investigation may be instituted by a written complaint or by information brought to the attention of the Chairman or a member of the committee. The committee may request the NSSAR Inspector General or NSSAR Chief Compliance Officer investigate the alleged violation. At the conclusion of the investigation, the committee may hold hearings and take testimony as provided in Robert’s Rules of Order.
At the conclusion of the hearing and investigation, the committee may take such action as it deems necessary, or it may recommend disciplinary action to the President General and the Executive Committee. In the event of a recommendation for disciplinary action by the President General and the Executive Committee, the Executive Committee shall review the findings of the Ethics Committee and take appropriate action or no action as the case requires.
The alleged violator may appeal the action taken by the Executive Committee in accordance with NSSAR Bylaw 17, Section 3 by filing notice within thirty (30) days demanding a hearing on the alleged violations before the Executive Committee at a date, time and place which shall be set by the Executive Committee. The alleged violator shall have a further right to appeal any action taken by the Executive Committee to the Board of Trustees at its next regular meeting. Executive Committee action other than expulsion shall be confirmed by a majority vote of the members of the Board of Trustees present. If the action being sought against the alleged violator is expulsion from NSSAR, a two-thirds (2/3) vote of the members of the Board of Trustees present and voting shall be necessary to expel.
Such alleged violator shall have a further right to appeal any action taken by the Board of Trustees to the immediately following Annual Congress. Board of Trustees action other than expulsion shall be confirmed by a majority vote of the delegates at said Annual Congress present and voting. If the action being sought against the alleged violator is expulsion from NSSAR, a two-thirds vote of the delegates at said Annual Congress present and voting shall be necessary to expel.